Kelly

Compensation

Full Description

Executive Assistant to the CEO Location: Warren, MI Pay Rate: $35-40/hour Contract Type: Temporary Must be fluent in Mandarin and English. Kelly Services has partnered with a leading company in the automotive automation industry to recruit for a highly organized, resourceful, and proactive individual to serve as CEO Assistant. This critical role will support the CEO in all aspects of executive coordination, daily administration, meeting management, and cross-functional communication, ensuring organizational efficiency and smooth operations at the highest level. Apply today for immediate consideration! Key Responsibilities • Assist the CEO by collecting, organizing, and preparing meeting materials. • Consolidate, submit, and follow up on reports and information from internal departments and stakeholders, ensuring accuracy and timeliness. • Organize, coordinate, and document formal corporate meetings led by the CEO. • Prepare agendas, presentations, and supporting documentation. • Draft and circulate meeting minutes, clearly noting resolutions, action items, and responsible individuals, and track progress to completion. • Proactively coordinate and maintain the CEO’s schedule, meetings, and appointments. • Manage filing and documentation for the CEO, ensuring confidentiality and accessibility. • Provide comprehensive logistical and administrative support for the CEO’s day-to-day work. • Arrange and manage logistics for CEO-involved external events—such as customer visits, regulatory meetings, and other official receptions. • Prepare reception plans, coordinate meeting rooms, manage catering, and oversee all related administrative tasks. • Organize and coordinate meetings during visits by the parent company’s directors. • Provide Chinese–English interpretation and translation for meetings and official documents as required. • Assist with administrative aspects of legal and compliance work, including organizing and tracking contracts, supporting communication with external legal counsel, and processing internal documents and procedures. • Support the review and reporting of company plans, proposals, and management documents. Requirements • Bachelor’s degree or above; specialties in Administration, Business, Law, or Public Relations preferred. • 2–5 years of related experience as an Executive Assistant, CEO Secretary, General Manager Assistant, or similar. • Strong bilingual communication skills (Chinese & English) with proven experience in written translation and verbal interpretation. • Advanced proficiency in office software (Word, Excel, PowerPoint, Outlook); strong skills in document preparation, organization, and reporting. • Willingness and flexibility to work overtime or outside standard hours as necessary. • Experienced in organizing, leading, and documenting corporate meetings; able to independently handle all relevant tasks. • Strong skills in collecting, structuring, and summarizing information; meticulous and focused on key details. • Able to efficiently multitask and prioritize in a fast-paced environment. • Maintains strict confidentiality and demonstrates exemplary professional ethics.