Juan and Only LLC

Compensation

Full Description

Position Overview The Event Project Manager is a visionary creative and disciplined operator responsible for managing the entire event lifecycle — from ideation and concept development through execution and post-event reporting. This role requires strong design sensibility, strategic planning expertise, financial oversight, and the ability to deliver elevated, immersive client experiences. The ideal candidate possesses an eye for detail, a deep understanding of client journey mapping, and the ability to creatively maximize space while maintaining strict budget adherence. Core Responsibilities Creative Direction & Client Experience Design · Lead ideation and concept development aligned with client goals, brand identity, and audience engagement. · Identify and interpret client requirements, expectations, and experiential goals for each event. · Create and design comprehensive event look books, mood boards, and visual presentations based on client feedback and budget parameters. · Demonstrate an eye for creatively using space and spatial flow to elevate guest experience. · Think strategically about the client journey, ensuring a seamless and memorable experience from arrival to departure. · Oversee the design and printing of event materials including programs, signage, branded collateral, and experiential elements. Full-Service Event Planning & Production Management · Manage all aspects of the event planning process from concept through post-event wrap-up. · Identify and secure venues aligned with event objectives and budget. · Oversee menu development in collaboration with catering partners. · Collaborate with subcontractors and production vendors across décor, AV, entertainment, fabrication, security, transportation, and staffing. · Negotiate and contract with vendors for goods and services related to event execution. · Negotiate financial terms and authorize expenditures with supervisory oversight when required. · Develop event-specific organizational tools including: o Production timelines o Expense trackers o Payment schedules o Vendor contact lists o On-site deliverables schedules o CAD drawings and spatial layouts · Manage all event set-up, live execution oversight, tear down, and follow-up processes. · Attend and oversee events to ensure all details are executed according to plan. · Perform additional related duties as assigned or requested by clients. Budget Development & Financial Oversight · Build, manage, and adhere to detailed event budgets to avoid project overruns. · Track expenses and maintain financial transparency throughout the project lifecycle. · Maximize creative impact while working within financial constraints. · Create proposals, contracts, and invoices for clients, sponsors, and vendors. · Monitor payments and ensure financial accuracy across all accounts. Vendor, Database & Administrative Management · Maintain and update corporate databases including business contacts, sponsors, consumer databases, and vendor lists. · Develop strong vendor partnerships and maintain outstanding vendor management standards. · Ensure accurate recordkeeping within project management and CAD systems. Post-Event Evaluation & Reporting · Compile comprehensive post-event wrap-up reports and evaluations. · Prepare client summary presentations including outcomes, successes, and recommendations. · Identify opportunities for optimization and future event growth. Required Skills & Qualifications Experience · Minimum 2+ years of experience as an Event Planner or Event Coordinator preferred. · Proven track record of identifying and maximizing event opportunities. Technical & Systems Skills · Proficiency in Monday.com or similar project management systems preferred. · Experience creating and interpreting CAD drawings. · Strong computer skills including Microsoft Office Suite. · Proficiency in database management and spreadsheet applications. Core Competencies · Strong negotiation, leadership, and strategic planning skills. · Outstanding vendor management capabilities. · Exceptional organizational, project management, and time management skills. · Ability to manage multiple projects while meeting deadlines in a fast-paced environment. · Ability to think creatively while coping with limited resources and seizing opportunities. · Strong written and verbal communication skills. · Calm under pressure with the ability to problem-solve in real time. · High energy, flexibility, and a pleasant professional demeanor. · Sound judgment and knowledge of appropriate event protocol. · Dependability, confidentiality, and strong professional ethics. · Commitment to the mission and values of the organization, with the ability to communicate an inspired vision and sense of purpose.