Jones Insurance, Benefits & HR Consulting

Compensation

Full Description

Business Operations Coordinator AP/AR | Office Administration | Sales Support Full-Time | Monday–Friday | In-Office Schedule: 7:00 a.m.–4:00 p.m. or 8:00 a.m.–5:00 p.m. Overview Jones Advisors HR Consulting is actively searching for a dynamic Business Operations Coordinator for one of our growing clients. The right person will be dependable, organized, and detail-oriented to help keep the office and day-to-day business operations running smoothly. This is a hands-on position that touches several areas of the business, including accounts payable, accounts receivable, office administration, sales support, employee onboarding, data entry, and customer communication. We need someone who is comfortable wearing multiple hats, can shift priorities when needed, and doesn't get rattled when the day gets busy. The environment is fast-paced, direct, and blue-collar. You will work closely with owners, managers, salespeople, vendors, customers, and field employees. The right person will be professional but also have a thick skin, a good sense of humor, and the ability to communicate directly and confidently. What You'll Be Doing Accounting – AP/AR • Manage day-to-day accounts payable and accounts receivable • Enter bills, invoices, payments, credits, and other transactions accurately • Process and track customer invoices and payments • Monitor outstanding receivables and assist with collections and follow-up • Maintain vendor accounts and documentation • Reconcile accounts and research discrepancies • Maintain accurate financial records in systems including QuickBooks • Assist management with reports and accounting information as needed Sales & Customer Support • Provide administrative support to the sales and estimating team • Enter and maintain customer, estimate, project, and sales information • Assist with proposals, contracts, job documentation, and follow-up • Communicate professionally with customers regarding paperwork, scheduling, payments, and general questions • Help ensure information moves accurately from sales to operations to accounting • Follow up on outstanding documents and information Office Administration • Handle general office administration and organization • Answer phones and route calls appropriately • Maintain electronic and paper files • Perform accurate and timely data entry • Track documents, deadlines, and outstanding items • Order and maintain office supplies • Assist owners and management with administrative needs • Help identify and improve office processes as the company grows Employee Onboarding & Administrative Support • Coordinate full-cycle employee onboarding • Prepare and collect new-hire paperwork and required documentation • Assist with employee files and personnel records • Coordinate onboarding steps with managers and new employees • Track required forms, acknowledgments, licenses, certifications, and other employee documentation • Assist with other employee administrative processes as assigned What We're Looking For Required: • Previous experience in construction, paving, contracting, or another service-based business • Strong working knowledge of QuickBooks • Previous experience with accounts payable and accounts receivable • Strong data-entry and computer skills • Excellent attention to detail and accuracy • Ability to organize and manage multiple priorities • Strong follow-through — if you say you're going to handle something, you handle it • Comfortable communicating with customers, vendors, managers, salespeople, and field employees • Able to work independently without needing constant direction • Comfortable asking questions and speaking up when something doesn't look right • Dependable and punctual • Comfortable working in a direct, fast-moving construction environment Preferred: • Experience supporting a sales or estimating team • Experience with full-cycle employee onboarding • Experience with collections and customer account follow-up • Experience supporting a small or growing business where employees wear multiple hats You may be a great fit if you are the person who: • Notices details other people miss • Likes keeping things organized and following things through to completion • Can go from an accounting task to a customer call to helping a salesperson without losing track of what needs to get done • Doesn't need to be reminded repeatedly • Can handle direct personalities without taking everything personally • Is willing to speak up, ask questions, and solve problems • Understands that construction doesn't always go exactly according to plan • Enjoys being part of a growing company where processes are continuing to improve This is not a quiet, repetitive desk job. It is an important support position that helps connect our accounting, sales, employees, customers, and field operations. Why Join Us? We're growing, improving our systems, and building a stronger structure for the future. This position is a great opportunity for someone who wants to become an important part of the business, take ownership of their responsibilities, and grow as the company grows. If you are organized, dependable, great with QuickBooks, comfortable with numbers and people, and can keep up in a fast-paced construction environment, we'd like to hear from you. Pay: $70,000.00 - $80,000.00 per year Application Question(s): • How many years of Quickbooks online experience do you have? Experience: • construction related: 1 year (Preferred) Work Location: In person