Job Duck

Compensation

Full Description

Job Duck is hiring a virtual V101 - Legal Administrative Assistant Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm. Job Description: We are seeking a highly organized and proactive Legal Administrative Assistant & Client Support Coordinator to join our team. This role is ideal for someone who thrives in a fast-paced legal environment, enjoys managing multiple responsibilities, and is passionate about delivering excellent client service. You will play a key role in supporting our legal team, maintaining operational efficiency, and ensuring smooth communication with clients and prospects. Schedule: Monday to Friday 08:30AM - 05:30PM MST Monthly compensation: 1,060 to 1,150 USD Key Responsibilities: Administrative & Calendar Management Manage attorney calendars and scheduling, including deadlines and appointments. Maintain the vacation calendar for all staff members. Order office supplies and manage inventory. Organize and maintain digital folders (OneDrive). Client Communication & CRM Send reminders and follow-ups to clients and prospects. Maintain and update client records in Lawmatics CRM. Draft and send emails as needed. Request client information when necessary. Legal Support Download and file documents for paralegals. Review deeds with paralegals to ensure accuracy. Pull deeds from county records and record them in internal software. File legal documents with the courts. Review and manage legal agreements. Register attorneys for seminars and professional events. Document & Financial Management Upload scanned checks into QuickBooks and enter expenses. Convert documents to PDFs and customize templates. Modify templates and send documents to clients. Assist with document organization and management. Qualifications: At least 2 years of prior experience in an administrative support role preferred. Strong organizational and time management skills. Proficiency with CRM systems (Lawmatics experience is a plus). Familiarity with QuickBooks and Microsoft Office Suite. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Detail-oriented with a proactive approach to problem-solving. Work Shift: 8:30 AM - 5:30 PM [MST][MDT] (United States of America)Languages: English We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now! Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well.