Job Duck

Compensation

Full Description

Job Duck is hiring a virtual V101- Executive Scheduling & Documentation Coordinator Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm. Job Description: Summary Step into a role where your precision and initiative make a daily impact. As the Executive Scheduling & Documentation Coordinator, you’ll manage calendars, coordinate travel, and help streamline contract workflows. You’ll be the go-to person for keeping schedules aligned and documents organized, ensuring nothing slips through the cracks. This position is ideal for someone who thrives in a fast-paced environment, enjoys solving problems before they arise, and communicates clearly across remote teams. Monthly Compensation: $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: • Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer • Sending calendar invites • Resolving conflicts and coordinating events • Travel coordination support • Initiate travel arrangements • Communicate travel needs to Bridger’s travel coordinator • Document and contract management • Lead implementation of DocuSign-based management system • Upload, organize, and send legal contracts for execution • Coordinate with the sales department on document handling Key Skills, Traits and Values: • Organized and detail-oriented, especially with contracts and calendars • Curious and proactive—asks thoughtful questions and goes beyond surface-level instructions • Self-starter who works independently and drives work forward • Strong communicator—clear, consistent, and comfortable in remote collaboration Requirements: • 1 year of experience supporting executive-level scheduling and document workflows • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills Software: • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Microsoft Teams • SharePoint • Zoho CRM • Rippling • DocuSign Intelligent Agreement Management Working Schedule: Monday to Friday, 8am to 5pm MST (flexible) Timezone: Mountain Time (Bozeman, Montana), US. Work Shift: 8:00 AM - 5:00 PM [MST][MDT] (United States of America) Languages: English We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now! Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well. Job Duck helps talented individuals work remotely for US-based companies. Check out all the free Resources we have for you here! Explore our Frequently Asked Questions for more information!