Job Duck

Compensation

Full Description

Job Duck is hiring a virtual V101 - Executive Assistant Job Duck is a virtual staffing company that matches candidates to work from home for a single U.S.-based business, in most cases a law firm. Job Description: Job Summary:We are seeking a detail-oriented and proactive Legal Case Coordinator to support our legal team in managing case timelines, client communications, and discovery preparation. This role is essential for ensuring smooth operations across case management platforms and maintaining timely follow-ups with clients. Key Responsibilities: 1. Calendar & FileVine Setup Add Case Management Plans (CMPs) to the calendar and log them in FileVine as tasks. Create and assign 120-day tracking tasks for assistants, including: Expert Witness Disclosures Fact Witness Disclosures Discovery Deadlines Mandatory Mediation Completion 2. Case Management Conference (CMC) Create and schedule CMC tasks for assistants two months prior to the conference date. 3. Discovery Preparation Generate discovery shell templates for client responses. Email clients with attached discovery documents using standardized templates. 4. Client Communication Follow up with clients via text and email after sending discovery documents. CC assistants on all follow-up emails to coordinate discovery calls. Schedule calls between clients and attorneys to review documents (1–3 days after sending, based on availability). 5. Email Template Management Maintain and update discovery email templates for consistent client communication. Qualifications: Experience in legal administration or case coordination (preferred). Familiarity with FileVine or similar case management software. Strong organizational and time management skills. Excellent written and verbal communication. Ability to manage multiple tasks and deadlines independently. Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English We believe that Every Great Person Deserves a Great Job. This position is home-based, allowing you to work from the comfort of your own home. So, take the first step and apply now! Our application process involves multiple stages, and submitting your application is just the beginning. Every candidate needs to successfully pass each stage to become part of our team. Please keep an eye on your email and WhatsApp for the next steps, as we'll assign someone to guide you through the application process. Be sure to check your spam folder as well. Job Duck helps talented individuals work remotely for US-based companies. Check out all the free Resources we have for you here! Explore our Frequently Asked Questions for more information!