JB Consulting Systems

Compensation

Full Description

Bookkeeper / Office Manager - Washington County Our client is an established manufacturing company who is looking for a superstar A+ Bookkeeper who strives for 100% accuracy! This position will also be the face of the company, manage the front desk, and handle various clerical duties. If you would like to work for a company that has a strong team culture and has been in business for over 35 years – please apply today. A 32-hour work week may be available – let’s talk about it! Key Responsibilities: Bookkeeper · Manage and maintain company’s accounts payable platform. · Complete payments by receiving, processing, verifying, and reconciling invoices. · Keep track and pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation. · Receive and verify employee expense reports in ERP system for payment. · Ensure credits are received for outstanding memos. · Process incoming and outgoing mail and distribute mail to appropriate area. · Scan incoming vendor bills into the system. · Responsible for responding to all vendor inquiries regarding finance, escalate when needed. · Generate an excel report for scheduling vendor payments each week and send for approval. · Reconciles processed work by verifying entries and comparing system reports to balances. · Verifies vendor accounts by reconciling monthly statements and related transactions. · Maintains accounting ledgers by verifying and posting account transactions. Office Manager · Greet and welcome guests as they arrive. · Keep front desk and conference room tidy and presentable with all necessary material (pens, forms, paper etc.). · Screen/check in and out guest/visitors through our ITAR compliance system. · Answer guest questions and address complaints as needed. · Professionally and in a timely manner, answer incoming calls and direct appropriately. · Enter employee confidential data. · Manage payroll and workshare data entry. · Process insurance changes including enrollments, changes, and terminations. · Maintain employee files including periodic audits. · Assist with hiring and employee onboarding/new hire orientation. · Assist with the oversight of ensuring safety requirements are adhered to. Qualifications: · Associate degree in accounting or equivalent combination of education and experience; plus a minimum of 5 years experience in a bookkeeping/accounting position. · ERP System experience required. · Must maintain strict confidentiality. · Good verbal and written communication skills including being self aware and possessing good listening skills. · Ability to work with all levels of the organization as well as customers and vendors while fostering positive relationships. · Excellent time management and prioritization skills that can effectively organize information, tasks, and events. · Proficient skill level in computer software including ERP Systems (Made2Manage preferred) and intermediate to advanced experience in Word, Excel, Outlook, and all MS Office Suite-all versions. · Knowledge of administrative and clerical procedures such as word processing, managing files and records and designing forms. · Detail oriented and self-motivated, able to work with limited supervision and to work closely with a team. · Reliable transportation to run errands and make bank deposits as requested. Benefits: · Medical · Dental · Vision · Life Insurance · 401K · PTO and Holidays Equal Opportunity Employer · Principals only, Recruiters please do not contact this job poster. · Do NOT contact us with unsolicited services or offers.