inSync Staffing

Compensation

Full Description

Sr Project Coordinator Position Overview The Senior Project Coordinator for resource management is essential in supporting the management team by planning, allocating, and tracking resources. This ensures that projects receive the necessary resources to be completed on schedule and within budget. The position involves optimizing workforce utilization, resolving scheduling conflicts in partnership with project managers and leadership, and aligning staff skills with project needs. The coordinator manages resource capacity and project demand to promote overall efficiency and provides ongoing support to project managers throughout each project. Organization The Project Coordinator works with a highly skilled and growing team, aiding in the construction, testing, and delivery of custom integrated test systems for major NI customers. The coordinator contributes to the team's growth and development by enhancing tools, processes, and specialized focus areas. Effective communication with stakeholders and clients at all levels, including individual contributors and executives across Engineering, is crucial. Establishing credibility and trust rapidly is key to fostering collaboration and achieving shared objectives. Core Job Responsibilities • Recommend resource assignments to management based on team members' skills, availability, and expertise. • Forecast future resource requirements and identify as well as communicate potential bottlenecks or shortages. • Track employee billable hours and workload to prevent both overutilization and underutilization. • Collaborate with project managers and leadership teams to align staffing with project timelines. • Maintain accurate and up-to-date records of employee skills, profiles, and project assignments. • Resolve scheduling conflicts and negotiate resource sharing between projects. • Demonstrate strong analytical skills and use data analysis for forecasting and identifying trends. • Quickly learn new tools and techniques, with an understanding of project lifecycles and resource scheduling tools. • Communicate effectively and serve as a liaison between project managers, management, and stakeholders. • Exhibit excellent problem-solving skills and proactively address resource shortages or unexpected changes. Required Experience and Skills The following skills and experience are required for this role: • At least 7 years of experience as a project coordinator or in operations • Proficiency in Excel and other Microsoft Office and project management tools • Willingness to learn and ability to adapt quickly to new technologies, tools, and tasks • Ability to multitask and communicate effectively with stakeholders • Strong attention to detail and a proactive approach • Consistent communication of risks and task status to stakeholders Benefits (employee contribution): • Health insurance • Health savings account • Dental insurance • Vision insurance • Flexible spending accounts • Life insurance • Retirement plan All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.