Infinity Residential

Compensation

Full Description

Job Title: Property Administrator Job Summary The Property Administrator provides administrative and operational support to property management staff, ensuring the smooth day-to-day management of residential and/or commercial properties. This role serves as a key point of contact for tenants, vendors, and internal teams, handling documentation, communications, and coordination to maintain efficient property operations. Key Responsibilities Administrative Support • Assist owner with daily administrative tasks • Assist with maintaining accurate property records, leases, contracts, and tenant files • Prepare correspondence, reports, and notices • Prepare management agreements • Manage filing systems (digital and physical) • Assist with business development • Assist with vacation rentals Tenant & Customer Service • Serve as a first point of contact for tenant inquiries and requests • Assist with coordinating move-ins, move-outs, and lease renewals • Track and follow up on maintenance requests and service issues • Ensure timely and professional communication with tenants Financial & Lease Administration • Assist with invoicing, and expense tracking • Assist with processing purchase orders, vendor invoices, and payments • Support budgeting and monthly reporting as needed • Assist with monitoring lease compliance and critical dates • Oversee Eviction Process/track dates/court appearances Vendor & Maintenance Coordination • Schedule maintenance, inspections, and repairs • Communicate with contractors and service providers • Track work orders and ensure completion documentation is received • Maintain vendor contact lists and insurance records • Work directly with insurance adjustors on claims Compliance & Reporting • Help ensure properties comply with company policies and regulations • Assist with audits, inspections, and compliance documentation • Generate routine reports for management Qualifications & Skills Required • Bachelor’s Degree • Previous administrative or office support experience • Strong organizational and time-management skills • Excellent written and verbal communication skills • Proficiency in Microsoft Office (Word, Excel, Outlook) Preferred • Experience in property management or real estate • Familiarity with property management software (e.g., Yardi, AppFolio, MRI) • Basic understanding of leases and property operations Personal Attributes • Detail-oriented and highly organized • Professional, courteous, and customer-focused • Ability to multitask and prioritize in a fast-paced environment • Reliable and proactive team player Working Conditions • Office-based with occasional site visits • Standard business hours (may vary depending on property needs)