Indiana University

Compensation

Full Description

PED-COMPARATIVE EFFECTIVENESS (IN-PCER-IUINA) The Division of Children's Health Services Research (CHSR) at Indiana University (IU) School of Medicine is nationally recognized for its innovative work and the research services it provides to pediatricians throughout Indiana. Since its inception in 2001, the division has been working to improve the health and health care of children by developing and applying the best scientific evidence and methods in health services research. The group is a national leader in health policy research, analysis, and advocacy. Recognized for applying information and technology to improve child health care, team members use health informatics, epidemiologic studies, health policy analysis, decision analysis and cost-effectiveness research to shape public health policy and improve care for pediatric patients. The Administrative Assistant would support 5 to 6 faculty in CHSR with administrative tasks including calendaring, arranging meetings, travel arrangements, small projects, and purchasing. Department-Specific Responsibilities • Manage calendars, schedule meetings, and coordinate travel arrangements. • Assist with invoice processing, expense reporting, and budget tracking. • Support team members with administrative tasks and project coordination. • Prepare and edit documents, reports, and presentations. General Responsibilities • Provide administrative support to executives, exercising confidentiality, tact, and diplomacy. • Utilize business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc. • Receive, screen, and direct incoming calls, visitors, mail, and email promptly, courteously, and accurately. • Manage executive's calendar, meetings, travel, correspondence, and budget. • Act as informal resource for colleagues with less experience; respond to more complex or escalated inquiries. • Identify, enhance, and follow specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. • May perform other duties related to maintaining an internal website and/or working with social media. Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required • High school diploma or equivalent (such as HSED or GED). Required WORK EXPERIENCE • 4 years of relevant experience. Skills Required • Excellent organizational skills. • Demonstrates ability to maintain confidential information. • Strong verbal communication and listening skills. • Excellent collaboration and team building skills. • Demonstrates excellent judgment and decision-making skills. • Effective conflict management skills. This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. This position is not eligible for visa sponsorship. Indianapolis, Indiana $48,000 - $53,000 annually, based on a combination of experience, skill level, education, and training. For full-time staff employees, Indiana University offers a wide array of benefits including: • Comprehensive medical and dental insurance • Health savings account with generous IU contributions • Healthcare and dependent care flexible spending accounts • Basic group life insurance paid by IU • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance • Base retirement plan with generous IU contributions, subject to vesting • Voluntary supplemental retirement plan options • Tuition subsidy for employees and family members taking IU courses • 10 paid holidays plus a paid winter break each year • Generous paid time off plans • Paid leave for new parents and IU-sponsored volunteer events • Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Career Level: Mastery FLSA: Nonexempt Job Function: General Administration Job Family: Administrative Support Click here to learn more about Indiana University's Job Framework. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Request Support Telephone: 812-856-1234