Indiana State Police

Compensation

Full Description

Job Description • **FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY*** To serve as a civilian employee of the Indiana State Police whose primary responsibility is to efficiently manage the federal grants/projects for the Indiana State Police Department. Job Duties • Assist with the preparation, administration and submission of grants. • Make recommendations to supervisors on the interpretation of grant rules and regulations. • Maintain accurate ledgers for grant/project awards. • Process grants financial activity reports and grant reimbursement. • Process and enter GL journals in PS. • Provide projections as requested by the Director of the Fiscal Section. • Assist with quarterly review of the state’s Schedule of Expenditures of Federal Awards. • Oversee federal audits. • Serve as liaison to federal, state and local agencies as directed by the Director of the Fiscal Division. • Represent the Department at meetings with various state and federal agencies. • Assist in the preparation and submission of grants/projects for the approval of the federal funding agency. • Maintain accurate and complete grant financial records and grant files. • Audit expenditures posted to grants to ensure accuracy and consistency with state and federal guidelines. • Prepare and submit federal drawdown requests for reimbursement of expenditures. • Process and enter GL journals in PS for corrections as needed. • Provide projections of expenses to the Director of the Fiscal Section for assigned grant awards as needed. • Assist with a spreadsheet check of the state’s Schedule of Expenditures of Federal Award for certification by the Director of the Fiscal Section. • Prepare quarterly estimated expenditure reports for program personnel to ensure full utilization of federal funds. • Perform other duties as required. Job Qualifications • Bachelor’s Degree in Administration or Accounting. Related academic training or work experience may substitute for degree where appropriate. • Ability to resolve financial inquiries. • Working knowledge of state and federal accounting procedures. • Working knowledge of the state’s federal draw billing process. • Knowledge of state procurement procedures. • Ability to work with computerized word processing, spreadsheets, databases and software. • Ability to operate and maintain office equipment to include computer and copy machine. • Ability to function independently • Ability to maintain confidentiality. • Ability to interpret and apply rules, regulations and guidelines (Federal and State). • Must be able to access, input, retrieve and analyze information using a computer. • Ability to communicate effectively, both verbally and in writing. • Must be able to organize, file and retrieve information. • Must be able to proofread documents for accuracy. • Must be able to work with minimal supervision, prioritize work and meet deadlines. • Must be able to apply basic accounting and math skills. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of their high school transcript or GED certificate, any college transcripts, technical certificates, and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.