iHire

Compensation

Full Description

The Department of Radiology at Stanford University is dedicated to excellence in clinical care, research, education, and administration. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiologists core strength lies in its people: faculty, who are highly regarded for their deep subspecialty expertise, dedication to patient care, and responsiveness to referring providers; multidisciplinary researchers who continue to push the boundaries of innovation in physics and engineering to develop cutting‑edge methods for enhanced anatomic and functional imaging; staff who are dedicated and engaged in moving the mission of the department, school, and university forward. Stanford University is seeking an Administrative Associate 4 to provide complex administrative or operational support with minimal supervision. The role may include overseeing other administrative staff or subordinates. Key Responsibilities • Act on behalf of the supervisor, department manager, or chair in establishing priorities and resolving administrative problems. • Research and write background information for meetings; participate on behalf of the supervisor and inform them afterward. • Oversee or perform scheduling, organizing, and operating complex conferences, seminars, and events, including vendor coordination, materials production, logistics administration, and budget management. • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform research editing and fact‑checking; create, maintain, and modify content in unit documents, displays, reports, brochures, social media, and websites. • Plan and schedule calendars independently, resolve conflicts, and arrange travel in compliance with policies. • Create complex reports and spreadsheets using specialized software and systems; make recommendations based on reports. • Process complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies; assist with capital or special equipment requests and vendor selection. • Coordinate complex office moves and routine remodeling or renovations. • Analyze and review material and extract pertinent information for briefing purposes. • Assist with sponsored project research proposal submissions and post‑award administration in conjunction with financial leads. • Lead administrative functions of a program or unit. • Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. • Serve as building coordinator. • Oversee or supervise day‑to‑day work of other administrative or support staff, student or temporary workers, including scheduling, assigning, and prioritizing workloads, setting deadlines, reviewing work for quality and timeliness, and providing performance review input. Education & Experience High school diploma and six years of administrative experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities • Advanced computer skills and demonstrated experience with office software and email applications. • Proven success in following through and completing projects. • Excellent organizational skills and attention to detail. • Excellent verbal and written communication skills. • Excellent customer service and interpersonal skills. • Ability to prioritize, multi‑task, and assign work to others. • Ability to take initiative and ownership of projects. • Ability to exercise sound judgment independently in making decisions. Physical Requirements • Constantly perform desk‑based computer tasks. • Frequently sitting. • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. • Rarely twist/bend/stoop/squat, kneel/crawl. • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of this job. Work Standards • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide. Pay Range Expected pay range: $45.23 to $51.03 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.