Hybrid Design Services Inc

Compensation

Full Description

Office Manager – QuickBooks & Inventory Support Hybrid Design Services, Inc. – Madison Heights, MI (On‑Site, Full-Time) About Hybrid Design Services (HDS) Hybrid Design Services is a fast‑growing engineering and manufacturing company specializing in advanced battery systems, high‑voltage power distribution assemblies, and ruggedized solutions for commercial EV and defense applications. Our team blends engineering, fabrication, and small‑batch production under one roof—requiring strong coordination, accurate documentation, and a reliable office presence. We are seeking an organized, proactive Office Manager who can take ownership of day‑to‑day office operations while providing hands‑on QuickBooks and inventory support. This role sits at the intersection of administrative coordination, accounting support, and manufacturing workflow—ideal for someone who thrives in a fast‑paced environment and enjoys wearing multiple hats. Key Responsibilities Office Management & Coordination • Coordinate and organize daily office and manufacturing support activities. • Maintain stock of office and consumable manufacturing supplies; place replenishment orders. • Support inventory counts, supplier order tracking, and material order follow‑up. • Manage inbound and outbound mail; support the generation and coordination of shipping documents and inter‑office communications. • Greet and support visitors, interview candidates, and assist internal teams. • Support HR with scheduling interviews, meetings, and onboarding tasks. QuickBooks & Accounting Support • Enter bills, match POs, and support weekly AP/AR tasks in QuickBooks Enterprise. • Assist with vendor invoice reconciliation and payment preparation. • Maintain accurate digital records, receipts, and documentation. • Support month‑end tasks such as matching charges, labeling expenses, and reviewing open POs. Manufacturing & Inventory Exposure • Assist with data entry for inventory receipts and manufacturing builds. • Track shortages, material receipts, and part movements in QuickBooks. • Coordinate with the shop floor to ensure paperwork and system entries are aligned. • Support cycle counts or basic physical inventory checks as needed. Qualifications • 1–3+ years of administrative or office management experience, ideally in a manufacturing or production environment. • Working knowledge of QuickBooks (Enterprise strongly preferred). • Familiarity with basic inventory concepts (POs, receipts, part numbers, BOMs, etc.). • Strong skills in Microsoft Office (Excel, Outlook, Word). • Excellent communication skills and a positive, team‑oriented demeanor. • Ability to multitask, prioritize, and stay organized in a fast‑moving environment. Why Join HDS • Growing engineering & manufacturing company with modern facilities. • Exposure to advanced battery systems, power electronics, and defense‑related programs. • Opportunity to expand responsibilities into purchasing, inventory, or accounting as the company grows.