Hugh's Mechanical Equipment

Compensation

Full Description

Office Administrative Assistant - Industrial Fuel Tank Service Company Position Overview: We are seeking a highly organized and experienced Office Administrative Assistant to support the daily operations of our growing business. This pivotal role combines responsibilities across Accounting, Human Resources, Customer Account Management, Data Entry, and Office Logistics. Primary Responsibilities: • Utilize QuickBooks Online to manage Accounts Payable (AP) and Accounts Receivable (AR) with accuracy and efficiency. • Process payroll and manage incoming and outgoing mail in a timely, confidential manner. • Oversee Human Resources functions, including onboarding, maintaining employee records, and administering company benefits plans. • Set up and maintain customer accounts, ensuring accurate records and responsive account management. • Perform accurate data entry and manage electronic and physical filing systems to support operational efficiency. • Assist in the preparation and tracking of customer contracts, proposals, and service agreements. • Provide logistical and administrative support to office staff, field technicians, and the business owner, ensuring seamless day-to-day operations. Backup Responsibilities: • Support the setup and ongoing maintenance of customer accounts, ensuring information is accurate, up-to-date, and well-organized. • Assist with data collection, document review, and the organization of digital and physical files to support administrative and operational needs. Required Qualifications: • Proven proficiency with QuickBooks Online. • Minimum of 2 years of office administration experience, preferably in a small business or mechanical/technical environment. • Strong skills in Microsoft Excel, Outlook, and Word, with accurate and efficient data entry abilities. • Exceptional organizational skills and a sharp attention to detail. • Positive, team-oriented attitude with excellent written and verbal communication skills. • High School Diploma or GED required. Why Join Us? At Hugh’s Mechanical Equipment, we believe our people are our greatest strength. We foster a collaborative, supportive, and rewarding work environment where every team member’s contributions are recognized and valued. Joining our team means being part of a company that invests in your growth and well-being, while providing the tools and benefits you need to succeed. Our competitive benefits include: • Your own dedicated personal workspace. • Comprehensive health coverage (medical, dental, and vision). • Generous paid vacation and sick leave. • A robust 401(k) retirement plan with company match. • Profit-sharing opportunities that reward your contributions to our success. Schedule: • Full-Time (Monday to Friday) If you’re a detail-oriented professional with strong administrative skills and a collaborative spirit, we want to hear from you. Take the next step in your career and apply today to join a team that truly values your contributions and growth. Job Types: Full-time, Part-time Pay: $27.00 - $30.00 per hour Benefits: • 401(k) • 401(k) matching • Dental insurance • Health insurance • Paid time off • Vision insurance Experience: • Office: 2 years (Required) Work Location: In person