Hudson & Nine

Compensation

Full Description

Hudson & Nine, a highly creative, boutique event design and production firm, is seeking an exceptional Executive Assistant to support our Founder & Creative Director. This role combines essential EA and personal support while offering exposure to the design, sales, and coordination work that supports leadership. We’re looking for someone super smart, drama-loving, calm under pressure, design-oriented, and ready to jump in wherever needed. No job is too small, and no detail is too big. If you're ambitious, resourceful, and obsessed with BOTH AESTHETICS and SPREADSHEETS, read on. __________________________________ What Makes This Role Special Working side-by-side with an award-winning Creative Director and CEO, this is a rare opportunity to learn the business from the inside—design, production, planning, client communications, budgeting, and more. It is perfect for a motivated go-getter who thrives in fast-paced environments, loves problem-solving, and wants to grow into a high-level coordinator or producer. A passion for design, MATH, organization, and beautiful work is essential. (We mean it: mood boards, spreadsheets, and basic accounting are a big part of this job.) __________________________________ Key Responsibilities - Executive & Personal Support - Calendar, email, and schedule management - Personal errands and task coordination - Office organization and general administrative support - Project & Design Coordination - Research, vendor sourcing, product comparisons - Budgeting, cost tracking, and financial organization - Creating and managing complex spreadsheets - Assisting with decks, presentations, and mood boards - Client communication and meeting prep - On-site assistance at events and installs __________________________________ This is a hands-on, in-person role requiring flexibility, impeccable taste, and a No-Ego “get it done” attitude. The Ideal Candidate Has: - 2 years experience in event production, interior design, or creative operations - Strong MATH skills and financial intuition - Proficiency with Excel and comfort building detailed spreadsheets - Excellent verbal and written communication - Ability to craft beautiful presentations in PowerPoint - Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) - High aesthetic IQ, meticulous organization, and a passion for design - Ability to multitask, stay calm under pressure, and anticipate needs - A collaborative spirit and willingness to wear many hats Requirements Full-time in-person work in NYC On-site availability for nights and weekends for events, installs, and client meetings Remote work is not applicable for this position __________________________________ To Apply Applications will be reviewed only with submission of a cover letter and a portfolio (if applicable). We want to know who you are, what you bring to the table, and why you think you’re the right fit for Hudson & Nine. Please visit www.hudsonandnine.com before applying—we want candidates who are passionate about events and what we do. __________________________________ Job Types: Full-time, Contract Pay: From $25.00 per hour Expected hours: 50 per week Benefits: • Flexible schedule • Paid time off Education: • Bachelor's (Required) Experience: • Event Planning: 2 years (Required) • Project management: 1 year (Required) Work Location: In person