Howard Hughes Medical Institute

Compensation

Full Description

Primary Work Address: Health Science Building, Seattle, WA, 98195-7370 Current HHMI Employees, click here to apply via your Workday account. The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we’re unlocking the fundamentals of biology and building an open, inclusive future for science. We currently have an opening for an Administrative Assistant in the laboratory of Dr. Evan Eichler at the University of Washington School of Medicine. The Eichler lab is interested in the disease and evolutionary impact of gene duplication and other complex forms of human structural variation. Specifically, they apply advanced genome sequencing methods to understand how segmental duplications give rise to new genes and recurrent rearrangements associated with the neurodevelopmental delay, including autism. More information can be found on the lab website. This role is an integral part of the lab and will be responsible for supporting the Investigator and lab members with scheduling, travel logistics, lab events, and correspondence. Strong candidates will have prior experience managing and coordinating administrative responsibilities across a variety of mediums. This opportunity is perfect for those hoping to work as part of a team to advance scientific research on autism and human evolution in a challenging, intellectual environment, run by dedicated scientists and lab members who are passionate about their work. This in-person role is flexible to accommodate candidates who want to work a full-time (40 hours/week) or a part-time schedule. For consideration for this position, please apply directly to this job posting through Workday – do not contact the lab directly. Please be sure to include 1) a cover letter, and 2) three professional references with contact information as part of your application. This is not a virtual position and requires in-person interaction with the research team. What we provide: Joining an energetic, intellectually vibrant, and collegial lab team. Opportunities to learn, grow as an administrative professional, and be mentored. Joining the vibrant University of Washington research community. A competitive compensation package with comprehensive health and wellness benefits. Access to HHMI’s on-demand learning and skill-building content. What you’ll do: Provide administrative support to the lab Investigator Maintain Investigator’s calendar and lab’s calendar Arrange domestic and international travel for Investigator Assist with visa and academic appointments for lab trainees and staff Coordinate job postings and new hire orientations Manage lab meeting schedule; assist with planning and execution of lab meetings, including coordination of presentations Organize, track, and monitor legal agreements (MTAs, DUAs, human subjects approvals, etc.) Serve as a liaison between investigator and various administrative offices Review, proofread, and edit written materials (correspondence, documents, and/or recommendation letters) Ensure deadlines for grant application submissions and progress reports are met Place lab orders Process Investigator and lab member travel and other reimbursements Serve as a resource to lab staff and resolve lab inquiries Communicate policy and procedure changes to appropriate personnel Maintain and update laboratory website, as needed Organize lab morale events What you bring: Bachelor’s degree along with a minimum of 2-3 years related administrative experience is preferred, or an equivalent combination of education and work experience. Strong computer skills using standard office equipment and strong familiarity with Windows. Strong proficiency in Microsoft Office Suite, including Microsoft Word, Outlook, Excel, and PowerPoint. Strong proficiency with Adobe Acrobat and Google Calendar. Excellent communication, organizational, recordkeeping, and interpersonal skills. Able to perform and prioritize a variety of tasks, learn new systems independently, apply experience to develop new techniques, retain associated information, and meet deadlines. Possess exceptional customer service skills with a positive attitude and work ethic. Capable of communicating information effectively, adaptively, and diplomatically both in writing and verbally. Strong time management, analytical, and critical thinking skills. Ability to handle confidential and sensitive information with discretion. Ability to manage a variety of responsibilities simultaneously while remaining flexible to handle changing priorities. Must be able to work independently with minimal direction as well as part of a team. Compensation Range Administrative Assistant I – $22.28 (minimum) - $27.84 (midpoint) - $36.21 (maximum) Administrative Assistant II – $26.81 (minimum) - $33.51 (midpoint) - $43.57 (maximum) Pay Type: Hourly HHMI’s salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal consistency when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range. Physical Requirements: Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet). Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis. Please Note: This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act. #LI-NG1 Compensation and Benefits Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more. HHMI is an Equal Opportunity Employer We use E-Verify to confirm the identity and employment eligibility of all new hires. Howard Hughes Medical Institute (HHMI) is an independent, ever-evolving philanthropy that supports basic biomedical scientists and educators with the potential for transformative impact. We make long-term investments in people, not just projects, because we believe in the power of individuals to make breakthroughs over time. Why HHMI To move science forward we need a diverse collection of talents, expertise, and backgrounds in scientific research and science education, as well as communications, finance, human resources, information technology, investments, law, and operations. At HHMI, we encourage collaborative and results-driven working styles and offer an adaptable environment where employees can do their best work. What makes us strong is the diversity of our perspectives. We work to promote a culture of inclusion in our work environments and across the greater scientific community. To find more information about us and the steps we're taking to make HHMI a more inclusive organization, visit our About Us page. Your best option for consideration in our career opportunities is to apply directly via our HHMI Careers site. There, you will learn more about HHMI and can find information about our available roles. Contact us at recruitingsupport@hhmi.org if you require an accommodation related to completing the job application. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Applicants have rights under federal employment laws. For more information about your rights as an applicant, please review these posters: Family and Medical Leave Act (FMLA), Know Your Rights, and Employee Polygraph Protection Act (EPPA).