HomeWorks Trenton

Compensation

Full Description

Administrative Assistant (Part-Time) One of HomeWorks’ values is intentionality - We hope to be intentional throughout this recruitment process by being open and transparent about who we are and what we are looking for. We value your time, as much as ours, and hope this will streamline the hiring process for everyone. IN ORDER TO BE CONSIDERED FOR THE ROLE, PLEASE SUBMIT AN APPLICATION THROUGH OUR WEBSITE: https://form.jotform.com/241428050410139 ABOUT HOMEWORKS TRENTON HomeWorks Trenton, Inc. is a 501(c)(3) non-profit that combines the public school education with a boarding school experience to equip high school girls in marginalized communities to achieve economic freedom and become community leaders. By providing a space to explore and define their experiences, cultures, and identities, HomeWorks offers our scholars a chance to see that their ideas, visions, and presence are valid and relevant in this world. The HomeWorks team has been recognized by The State of New Jersey, Princeton University, McKinsey & Company, Echoing Green, Comcast, Hollister, TRESemmé, Camelback Ventures, Barclays, Vital Voices, The Rachael Ray Show and more. www.homeworkstrenton.org _____________________________________________________________________________________ THE ROLE The Administrative Assistant (PT) will be instrumental in ensuring the smooth operation of HomeWorks, dedicating 15-20 hours per week to various administrative tasks. This multifaceted role includes responsibilities such as data entry, filing, communication, errands, purchasing, event planning and management, and more. Executive Support • Manage email, scheduling, and calendar coordination for the ED and COO, including meeting preparation and follow-ups. • Draft, edit, and format correspondence, reports, presentations, and other documents on behalf of leadership. • Track deadlines, project updates, and action items in Asana and Google Workspace to ensure timely execution. • Assist in preparing materials for board meetings, committee meetings, and external partner engagements. Communication and Outreach • Serve as the first point of contact for general inquiries. Provide timely, professional responses and route requests appropriately. • Support external communications by drafting donor acknowledgments, invitations, and event-related correspondence. • Help maintain a strong organizational presence by supporting leadership with outreach and stakeholder follow-up. Development and Fundraising Support • Update and maintain donor records in Salesforce, ensuring accuracy of contact, giving history, and pledge information. • Assist with gift processing, acknowledgment letters, and donor correspondence. • Generate queries and exports for annual giving outreach and campaign reports. • Prepare regular statistical and analytical reports on HomeWorks’ development progress. • Provide support for solicitation and invitation mailings, collaborating with vendors and mail houses to ensure timely delivery of materials and data. • Coordinates with the house and admin team on diverse projects associated with development initiatives. • Assist in campaigns by supporting committee volunteers and maintaining pledge records. • Composes and edits reports, correspondence, solicitation materials, invitations to cultivation events, and memos. • Assists with the planning, coordination, and implementation of special events. Operations and Administrative Support • Maintain organized electronic and paper filing systems. • Assist with contracts, invoices, and vendor communications related to facilities and operations. • Run errands, purchase supplies, and complete ad hoc administrative tasks to support smooth daily operations. • Support HR and recruitment processes as needed (scheduling interviews, tracking applicant communication). • Ensure compliance documents and organizational records are up to date and easily accessible. • Step in to support bus routes as the bus aide and transportation logistics as needed to ensure scholar safety and smooth daily operations. Event Coordination • Provide logistical and administrative support for special events, including cultivation events, board gatherings, and community programming. • Manage event guest lists, RSVPs, and communication to ensure smooth planning and execution. • Coordinate vendor contracts and logistics (e.g., catering, venue, A/V, supplies). • Support event set-up and breakdown, including on-site assistance to ensure events run smoothly. • Track event expenses and support budget reconciliation in partnership with the COO. • Assist in creating event materials such as agendas, programs, signage, and follow-up communications. • Collect and organize post-event feedback and data to help evaluate success and improve future events. THE QUALIFICATIONS • Bachelor or Associate’s degree • 5-10 years of experience in administrative and operations work • Excellent verbal and written communication skills. • Proficient in Google Suite, Salesforce or related software. • Excellent organizational skills and attention to detail. • Basic understanding of clerical procedures and systems such as database management, record keeping and filing. • Ability to work independently. THE PERSON The person we would be over-the-moon to work with is excited to add to our culture based on a deep belief in our mission and a deep commitment to intentionally build our organization alongside a team with differing personalities, cultures, experiences, backgrounds. The Administrative Assistant will see themselves in the examples below: • Efficiency and Organization - You organize your time in an efficient and productive manner. You have and can further develop your own systems and tools and know how to leverage those tools to hold yourself accountable, and help lead others. You are efficient and effective in your work. • Follow through on commitments. You live up to your professional and personal commitments and do not miss deadlines.You are reliable - in showing up in the work space and in following through what you commit to leading and creating. • Initiator. You take initiative to solve a problem on your own. You understand how you best absorb information and will take proactive steps to do what you need to do to learn something new even if your manager or boss is not presenting the information in a way that is most helpful. • Detail oriented. You do not let important details fall through the cracks and use tools (e.g. pen and paper, video notes, google docs, etc.) to keep yourself and others on track. • Team Player. You are community-oriented. You are flexible and are willing to jump in and do things that may not have been outlined in your job description. You have a growth mindset and welcome feedback as an opportunity to learn and grow as an individual and as a team. • Honest Communicator. You communicate honestly and with transparency. You are willing to engage in courageous conversations. THE TANGIBLE GOODS • Location: Lawrence/Trenton, NJ. There may be occasional opportunities to work from home. • Typical Working Hours: Approximately 15-20 hours per week. There will be weeks where you are asked to work longer hours or weekends as necessary. • Salary range: HomeWorks Trenton values our employees highly and acknowledges the importance of salary in recognizing and compensating for the value that employees create. We are continually growing in our ability to compensate employees as highly as we want to, and are actively fundraising in order to do so. Joining HomeWorks means being part of a deeply mission-driven and community-oriented organization that invests in development of staff as both people and professionals. In your first year, expect a compensation of $25/hr. • Benefits: Professional development and leadership growth opportunities and a rewarding career that positively impacts our amazing scholars. • Start date: ASAP • Application Deadline: Rolling • Application Link: https://form.jotform.com/241428050410139 THE CULTURE Every organization has its particular brand of crazy. We just try to be up-front about ours: • Our team is driven, determined and deeply committed to a growth-mindset culture that prioritizes continuous learning, adaptability and development. We believe this approach is what’s best for our scholars, our mission, and our collective impact. We work efficiently, are ruthless in getting things done, and will even roll up our sleeves and get down to sweep the floors. • We are passionate and detail-oriented Type A folks. We are obsessive about documenting everything so that we can replicate and scale what we are doing to expand our impact. Everything– from lesson plans to field trip procedures– will be added to manuals, put in the shared drive, documented on Asana and more. • We believe that our biggest strength comes from having a team with a rainbow of personalities, working styles, backgrounds, experiences, and cultures. We respect and value everyone's voices, and challenge each other to grow as professionals, individuals, and as an entire organization. • Guided by social justice principles, we strive to create a culture that uplifts marginalized voices, fosters equity, and promotes meaningful change in our community. At our core, we are intentional about living our values of intentionality, empathy, and community in every decision, interaction, and action we take. • We all show up fully in the work. Every day. Job Type: Part-time Pay: From $25.00 per hour Benefits: • Flexible schedule Work Location: In person