Hirewell

Compensation

Full Description

• This is a contract role* Overview We are seeking a detail-oriented, service-driven Administrative Operations Specialist to support daily office operations and create a welcoming, professional environment for employees, clients, and visitors. This role is ideal for someone who enjoys being the go-to person in the office, anticipates needs, and takes pride in delivering a high level of service. Key Responsibilities • Greet and welcome visitors and employees in a warm, professional, and engaging manner • Anticipate visitor and employee needs and deliver a consistently high-quality experience • Serve as a point of contact for questions, requests, and general office support • Manage conference rooms, including scheduling, setup, breakdown, and resolving availability conflicts • Coordinate food and beverage ordering for in-office meetings and events, including setup and teardown • Provide support for internal meetings, firm events, and in-office gatherings • Submit and follow up on facility maintenance and service requests • Monitor and respond to shared email inboxes as needed • Provide concierge-style support such as office directions, parking information, and local recommendations • Assist with onboarding logistics for new hires • Collate and organize tax returns and other documents as required • Sort, distribute, and process incoming and outgoing mail • Order, stock, and maintain office supplies • Support a variety of recurring and ad hoc administrative requests to ensure smooth office operations Qualifications • Prior experience in an administrative, office services, front desk, or hospitality-focused role preferred • Strong customer service mindset with a professional and friendly demeanor • Excellent organizational skills and attention to detail • Ability to manage multiple tasks and prioritize in a fast-paced environment • Strong verbal and written communication skills • Proficiency with basic office technology (email, calendars, conference room tools, office equipment) • Reliable, proactive, and adaptable with a team-oriented approach