Highline College, WA

Compensation

Full Description

Salary: $65,000.00 - $75,000.00 Annually Location : Highline College 2400 S 240th St Des Moines, WA Job Type: EXEMPT Job Number: 202602-EAVPSS Division: STUDENT SERVICES Opening Date: 01/30/2026 Closing Date: Continuous General Summary This posting will remain open until the position is filled. Priority screening for applications received by February 15, 2026. The Executive Assistant to the Vice President of Student Services provides high-level, confidential administrative and executive support to the Vice President and the Student Services leadership team. This position manages complex scheduling, coordinates division-wide activities, supports strategic initiatives, and serves as a primary point of contact for internal and external stakeholders. The role requires professionalism, discretion, independent judgment, and the ability to operate effectively in a fast-paced, complex higher education environment. The Executive Assistant also provides operational leadership for Student Services facilities, communications, events, fiscal processes, and governance support, ensuring effective division operations and communication. This position is a salaried overtime eligible, at-will, full-time position. Essential Tasks Reporting to the Vice President of Student Services, this position will: • Provide direct confidential, administrative and strategic support to the Vice President for Student Services; • Schedule meetings and maintain the calendar for the Vice President; • Draft, edit, and proofread correspondence, reports, and official communications; • Serve as the primary liaison between the Vice President's Office and campus stakeholders, external partners, and community members; • Maintain correspondence, reports, meeting minutes, policies, procedures and marketing materials for the Student Services Division; • Prepare agendas, meeting materials, presentations, and follow-up documentation; • Coordinate travel, lodging and conference registrations for the Vice President and other Student Services administrators; • Coordinate with facilities for building-related issues; • Coordinate division budget development; • Track and maintain up-to-date reports on all student services budgets; • Monitor, sign or obtain Vice President signature, and process materials and services requests and requests for payments; • Serve on various campus committees (e.g. Commencement Committee, Budget Advisory Council); • Post notifications from Student Services departments to SCALA media screens as requested; • Maintain and update Student Services webpages; • Oversee the production of the Student Services quarterly newsletter; • Manage expenses via purchase-card purchases, reconciliation, travel authorizations, and expense reports. • Certify documentation for related student service programs (ex. Running Start, Conduct, Northwest Athletic Conference (NWAC), etc.) • Assist with division-wide projects, initiatives, and strategic planning efforts; • Track deadlines, action items, and deliverables to ensure timely completion; • Draft, edit, and proofread correspondence, reports, and official communications. Skills & Abilities • Proficiently use Microsoft Office, Google G Suite and PeopleSoft or basic CRM; • Communicate effectively, both verbally and in writing; • Streamline small and large team communications through Microsoft Teams platform; • Accurately manage and track budgets; • Work collaboratively with the Student Services Leadership team to problem-solve and mediate conflict and complaints; • Serve and interact with diverse populations; • Handle sensitive and confidential information with discretion and integrity; • Exercise sound judgment in prioritizing tasks and responding to urgent matters; • Strong organizational, time-management, and multitasking skills; • Excellent written and verbal communication skills; • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace; • Demonstrated ability to work independently and collaboratively. Qualifications Minimum Qualifications • High school diploma or equivalent ; AND • 4+ years of experience providing direct administrative support. Preferred Qualifications • AA or Bachelor's Degree; • Experience in higher education or a community college setting; • Multi/bi-lingual. Supplemental Information Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. THE COLLEGE Founded in 1961, Highline College was the first community college to be established in King County and is one of 34 community and technical colleges. More than 350,000 alumni have graduated from Highline over the years. Nestled between Seattle and Tacoma, we are located on the traditional village sites of the Muckleshoot, Puyallup and many other Coast Salish tribes. Highline prioritizes access for all students, staff, and faculty, which is evident in our Mission, Vision, and Values. We are proud Highline strives to improve access to Education for our student community. Those who come to our college bring unique personal experiences, beliefs, and perspectives and make us better. We strive to provide and highlight resources to support our students, staff, and faculty by fostering a equal opportunity focused workplace that reflects the communities we serve. APPLICATION PROCEDURE Your online application must include the following to be considered complete: 1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position; 2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position. CONDITIONS OF EMPLOYMENT: • National Criminal Background Check may be required. APPLICATIONS MUST BE FILED ONLINE AT: https://www.governmentjobs.com/careers/highline NEED APPLICATION HELP? Should you have any difficulties uploading your documents or navigating the application process, please contact NEOGOV Technical Support at 1-855-524- 5627, Monday - Friday 6:00 AM to 6:00PM Pacific Time. HIGHLINE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER Highline College is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identities. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. REASONABLE ACCOMMODATIONS The College complies with the Americans with Disabilities Act. Applicants needing accommodations in the application process in an alternative format may contact the Human Resources office at (206) 592-3812. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service. TITLE IX POLICY Highline College complies with Title IX regulations. For details on our policies, see our website The College appointing authorities reserve the right and may exercise the option to make an employment decision prior to the conclusion of the recruitment process. NON-DISCRIMINATION STATEMENT The college provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The Title IX Coordinator, Danielle Slota, can be reached at (206) 592-3600 or 2400 S. 240th St. Des Moines, WA 98198. Building 12, President's Office For accessibility needs, Melanie Lawson, can be reached at (206) 592-3320 or 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources. The Vice President of Human Resources, Melanie Lawson, can be reached at (206) 592-3320 or 2400 S. 240th St. Des Moines, WA 98198. Building 12, Human Resources. You can receive this information in an alternate format by contacting hrstaff@highline.edu. Benefits for full time employees are explained in detail on our page. 01 Do you have a high school diploma or equivalent ; AND 4+ years of experience providing direct administrative support? • Yes • No 02 I understand that to be consider for this position my application must be complete. Your online application must include the following to be considered complete:1. A detailed resume that addresses the MINIMUM QUALIFICATIONS of the position;2. A letter of application/cover letter (two-page maximum, recommended) that addresses your ability to meet the QUALIFICATIONS, and KNOWLEDGE, SKILLS AND ABILITIES for the position; • Yes • No Required Question