Hazelcast

Compensation

Full Description

Senior Executive Assistant, Projects Department: Management Employment Type: Permanent - Full Time Location: Remote, United States Compensation: $85,000 - $110,000 / year Description We are looking for a highly organised and proactive Senior Executive Assistant, with a strong project management mindset to partner directly with our CEO, wider C-level and business leaders. This pivotal role will be instrumental in driving the successful execution of impactful business projects, fostering cross-functional collaboration, and contributing to the strategic development of the company. Become a strategic partner that works to understand and align with the CEO's and executive team's vision and priorities. Take ownership of global and significant cross-functional projects, responsible for managing project timelines, tracking deliverables, and following up with action owners. With a positive energetic approach, you will drive collaboration across the business, ensuring seamless communication across teams and alignment between various departments. Contribute to overall external vendor strategy, assisting with the management and coordination of vendor relationships relating to project involvement. Contribute to initiatives that enhance company culture and employee engagement. Act as a problem solver, proactively identifying and working to resolve issues, anticipating potential roadblocks, offering and implementing effective solutions. WHAT YOU'LL DO Provide high-level project administration support to the PMO, CEO, C-level executives and wider leadership, ensuring projects are delivered on time and within scope. Manage and track project deliverables, milestones, and deadlines, using project management tools and methodologies. Coordinate and facilitate cross-functional project meetings, preparing agendas, taking minutes, and following up on action items. Serve as a central point of contact for executive related inquiries and communications. Support the management of vendor relationships, including contract administration and performance monitoring. Conduct research and analysis to support project planning and decision-making. Manage complex calendars focusing on project meetings, and ensure that the CEO, C-level executives and wider leadership are prepared for all project-related meetings. Contribute to initiatives aimed at enhancing company culture and employee engagement. Manage and organize project related files and documents. WHAT YOU HAVE Proven experience as a Senior Executive Assistant or Project Coordinator, ideally supporting C-level executives ideally within a software, technology company or start-up. Strong project management skills, with the ability to manage multiple projects simultaneously. Excellent organisational and time-management skills, with a keen eye and attention to detail. Exceptional communication and interpersonal skills, with the ability to build strong relationships across all levels of the organization. Proficiency in project management tools and software (e.g., Asana, Trello, Microsoft Project). Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and proactively, with a strong sense of ownership. Experience handling confidential information with discretion and professionalism. Experience working with vendor relationships and supporting vendor based projects. A proven track record of facilitating cross-functional teams. A proactive approach to problem solving. Experience with complex calendar management BENEFITS Unlimited PTO Medical/Dental/Vision Insurance HSA/FSA Basic & Supplemental Life & AD&D insurance Short & Long-term Disability Insurance 401k EAP (Employee Assistance Program)