Georgia Department of Public Health

Compensation

Full Description

Description Pay Grade: N Click HERE for Video Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters. What We Offer. As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits. • Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play. • Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and the people of Georgia. • Work with a Dynamic and Diverse Team – Collaborate with employees who share ideas and leverage collective strengths. • Achieve Career Longevity – Take advantage of opportunities for learning and development that support a long-term career. • Take Part in a Hands-on Working Culture – Work in a unique culture of active engagement and problem-solving, no matter your role. • Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like yourself. Job Responsibilities Under the supervision of the Deputy Director for the Office of Procurement and Contracting Services, the Senior Procurement and Contracting Services Manager provides strategic and operational leadership for the daily activities of the Georgia Department of Health Procurement and Contracting Unit. The Senior Manager oversees procurement and contracting functions to ensure compliance with state laws, regulations, and policies; promotes efficiency, accountability, and transparency in the acquisition of goods and services; and supports the Department’s mission through effective resource stewardship and process improvement. Leadership and Management • Serves as a member of the Procurement and Contracting Services management team, contributing to the development and execution of division-wide strategies, policies, and goals. • Serves as a member of the Procurement and Contracting Services management team, responsible for implementing agency and office-specific initiatives while providing coaching, guidance, and professional development for direct reports to ensure consistent interpretation and application of procurement and contracting policies, procedures, and standards. • Direct and manages the daily operations of the Procurement and Contracting Unit to ensure efficient workflows, compliance, and effective leadership of professional staff. • Oversee all personnel management activities including hiring, onboarding, coaching, performance evaluations, recognition, and corrective action planning. • Completes and maintains required professional certifications, credentials, and leadership or competency-based training as mandated and recommended by Procurement and Contracting Services leadership, state procurement authorities, and agency policy. • Collaborates with Procurement and Contracting Services leadership to identify, develop, and implement professional development opportunities that enhance staff skills, performance, and career growth. • Promotes a culture of accountability, teamwork, customer service, and continuous improvement. Strategic Sourcing • Provides leadership within the Procurement and Contracting Services management team to develop, implement, and communicate strategic sourcing strategies, procurement objectives, and related procedures in compliance with Georgia Department of Administrative Services (DOAS) regulations and industry best practices. • Oversees the full lifecycle of solicitation processes, including development of RFX (Request for Proposals, Request for Quotes, Request for Information, Request for Qualified Contractors), ensuring accuracy, fairness, and alignment with agency needs. • Leads cross-functional teams on complex sourcing initiatives and high-value procurements, collaborating with program managers and leadership to identify procurement needs, forecast demand, and align sourcing strategies with organizational priorities. • Leverages cost, quality, and performance data to guide DPH programs in supplier selection and sourcing strategies, while monitoring vendor performance and contract compliance and recommending corrective actions or process improvements as needed. • Advises senior Procurement leadership on market trends, sourcing risks, and opportunities for cost savings or process improvement. • Develops and implements metrics, reporting, and analytics to evaluate procurement outcomes, support decision-making, and enhance operational efficiency. • Ensures procurement documentation, records, and reporting comply with state retention requirements and audit standards. • Supervises and mentor procurement staff engaged in strategic sourcing, ensuring they are trained in best practices, compliance requirements, and emerging procurement trends, while providing guidance, feedback, and professional development opportunities. Procurement and Contracts Administration • Oversee all aspects of procurement and contracting activities, including competitive solicitations (RFX), non-competitive solicitations (sole source and consortia), contract drafting, negotiations, and contract management. • Ensures compliance with DOAS State Purchasing Division regulations including the Georgia Procurement Manual (GPM) and internal DPH policies as it relates to procurement and contracts administration. • Reviews and approves complex or high-value procurements and contracts as identified by Senior Procurement leadership to ensure fiscal responsibility, fairness, and alignment with agency priorities. • Coordinates with internal divisions and program offices to plan and forecast procurement needs. • Serves as a liaison with external stakeholders, including DOAS, vendors, and contractors, to resolve procurement or contract-related issues. • Assist procurement staff in negotiating, interpreting, administering, and maintaining complex contracts and related agreements, ensuring vendor responsibility, responsiveness, and compliance with specifications. • Assist with vendor performance issues, working toward amicable resolution while ensuring contract compliance. Governance and Risk Management • Ensures full compliance with all state, federal, and local procurement regulations and internal policies while promoting equitable, ethical, and transparent procurement practices that support DPH strategies, maximize resources, and minimize costs. • Develops and implements internal controls, policies, and procedures to strengthen compliance and reduce operational or financial risk. • Monitors regulatory changes and ensure procurement practices are updated accordingly, communicating changes and training staff on new requirements. • Leads investigations and reviews of procurement irregularities, collaborating with legal, audit, and program staff, and oversees the resolution of audit findings by implementing corrective actions and process improvements as needed. • Coordinates cross-functional efforts to ensure compliance and mitigate risk across high-value procurements and strategic initiatives. • Maintains procurement files, contracts, solicitations, reports, and records in accordance with Department and State of Georgia retention schedules, ensuring proper documentation and audit readiness. • Advises senior Procurement leadership on procurement-related risks, emerging compliance issues, and mitigation strategies, while reporting key compliance metrics, audit outcomes, and risk assessments with actionable recommendations to support continuous improvement and operational integrity. • Supervises and mentor staff in governance, compliance, and risk management responsibilities, providing guidance, coaching, feedback, and professional development to ensure adherence to documentation standards, audit procedures, and best practices. Strategic and Process Improvement • Develop and implement process improvements to enhance efficiency, compliance, and customer service. • Identifies opportunities to streamline workflows, reduce cycle times, and improve communication between business units. • Supports system modernization initiatives (e.g., Team Georgia Marketplace or similar procurement platforms) through testing, training, and change management. • Monitors performance metrics and prepare reports for leadership on key procurement and contracting indicators. Minimum Qualifications Bachelor's degree in operations management, business administration, or a related field which includes four (4) years in a managerial or supervisory role; OR Eight (8) years of related professional experience which includes four (4) years in a managerial or supervisory role; OR Four (4) years of experience required at the lower level Mgr 2, Business Ops (GSM011) or position equivalent. Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year. Preferred Qualifications Education: Master’s degree in Business, Public Administration, or a related discipline. Management Experience: 7+ years of experience leading teams responsible for multi-layered projects, contracts, and competitive solicitations. Public-Sector Procurement Experience: Demonstrated experience managing teams in state, federal, or large public-sector procurement environments. Procurement and Solicitation Experience: 5+ years of experience in contract writing, development, and administration, including managing RFPs, RFQs, RFQCs, and non-competitive procurement requests such as sole-source procurements. Strategic Sourcing and Supplier Management: Demonstrated experience in strategic sourcing, supplier management, and complex procurement processes in a public-sector environment. Regulatory Knowledge: Knowledge of Georgia state procurement regulations, DOAS rules, and federal procurement standards as applicable. Procurement Systems Experience: 2+ years of experience with PeopleSoft or similar systems (e.g., Workday, Jaggaer), with emphasis on Financial Supply Chain Management (FSCM), Human Capital Management (HCM), Strategic Sourcing, Contracts Administration, and Reporting. Enterprise Procurement Systems: Experience with Georgia’s Team Georgia Marketplace (TGM) or other enterprise procurement systems. Process Improvement: 3+ years of experience reviewing, designing, and implementing business or operational improvement processes. Leadership and Change Management: Proven ability to lead process improvement initiatives, manage change effectively, and supervise teams through complex projects. Analytical and Decision-Making Skills: Experience analyzing cost, quality, and performance data to guide decision-making and vendor selection. Technical Skills: Proficiency in Microsoft Office applications, including Excel, Word, Outlook, SharePoint, Teams, and OneNote. Professional Certifications (Preferred) • Georgia Certified Purchasing Manager (GCPM) • Certified Professional Public Buyer (CPPB) • Certified Public Procurement Officer (CPPO) • Certified Professional Purchasing Manager (CPPM) • NIGP Certified Procurement Professional (NIGP-CPP) Interpersonal and Communication Skills: Strong analytical, organizational, and interpersonal skills with the ability to collaborate across all levels of the organization; excellent written and verbal communication skills with the ability to build and maintain effective relationships internally and externally. Project Management: Ability to lead multiple concurrent procurement projects, prioritize tasks, and meet deadlines in a fast-paced environment. COMPENTENCIES • Leadership and Staff Development • Strategic and Analytical Thinking • Procurement and Contracting Expertise • Compliance and Risk Management • Customer Service Orientation • Project and Change Management • Effective Communication and Collaboration Additional Information The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break. Employment Information State of Georgia employees are subject to the rules of the State Personnel Board regarding salary. DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. Relocation assistance is not provided. In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. ADA Statement DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-HR@dph.ga.gov. DPH is an Equal Opportunity Employer _______________________________________________________________________________________________________________________________ Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not receive an interview. DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified. Benefits Standard Benefits for Full-Time Salaried Employees In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance. Standard Benefits For Part-Time Employees Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.