Gaza Sunbirds

Compensation

Full Description

Job Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities and be adept at managing a variety of tasks in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to maintain confidentiality while handling sensitive information. Duties • Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements. • Assist in event planning and logistics for company events and meetings. • Handle bookkeeping tasks using QuickBooks, including invoicing and expense tracking. • Coordinate projects by collaborating with various departments to ensure timely completion of tasks. • Manage office operations, including filing, data entry, and maintaining organized records. • Serve as the first point of contact for visitors and clients, demonstrating excellent phone etiquette and customer service skills. • Utilize Microsoft Office Suite and Google Workspace for document preparation, proofreading, transcription, and data management. • Maintain the executive's calendar using Microsoft Outlook Calendar, ensuring all appointments are scheduled efficiently. • Operate multi-line phone systems to handle incoming calls professionally. • Perform clerical duties as needed to support the executive team. Company Overview: We are a dynamic and passionate paracycling team dedicated to achieving excellence in competitive sports. Our team comprises talented athletes who inspire and motivate us every day. We are seeking an Executive Assistant/Project Manager to join our team and support our CEO in administrative tasks, competition logistics, purchasing, and revenue generation activities. Ideal Candidate: The ideal candidate for this position will excel if they can stay focused and solutions-oriented in high-pressure situations. They should bring relevant experience that demonstrates their ability to handle all administrative tasks, ensuring the CEO/Team Manager’s operations run smoothly. Detail-oriented and resourceful, they know how to assess a challenge and act decisively to keep things on schedule. Responsibilities: 1. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence. 2. Coordinate travel arrangements, accommodation, and logistics for the team during competitions and other events. 3. Manage purchasing and procurement processes, including generating purchase orders, tracking inventory, and liaising with suppliers. 4. Assist in revenue-generating operations, such as sponsorship acquisition, fundraising campaigns, and merchandise sales. 5. Oversee project management activities related to team operations, including but not limited to fundraising events, promotional campaigns, and community outreach programs. 6. Collaborate with team members and stakeholders to ensure smooth communication and coordination of tasks. 7. Maintain accurate records and documentation related to administrative, financial, and operational activities. 8. Stay updated with industry trends, regulations, and best practices to contribute innovative ideas and strategies for team development 9. Support in communication with large brands, high-profile media partners, global humanitarian and sports organisations and high-profile individuals. 10. Other duties as assigned Qualifications: This will probably be a deal breaker; if it's not for you, please tell your Arabic-speaking friend. If you think it could be you, regardless of language, then please don't hesitate to apply. Lets be clear it isn't enough to "support Palestine". You are joining what is currently one of the largest Palestinian news, cultural and sports networks operating internationally. You need to demonstrate strong understanding of cultural contexts. in business administration, sports management, or a related field (preferred). as an executive assistant, project manager, or similar role, preferably in the sports or non-profit sector (preferred). with the ability to multitask and prioritise effectively in a fast-paced environment. skills, both written and verbal, with a high level of professionalism. and project management software (e.g., Asana, Trello, etc.). in a team setting and build positive relationships with internal and external stakeholders. fundraising, and sponsorship principles is a plus. , particularly cycling, and a commitment to promoting inclusivity and diversity in athletics. Benefits: • Competitive salary commensurate with experience. • Opportunities for professional development and career growth within the organization. • Flexible work schedule and a supportive team environment. • Contribution to a meaningful cause and the opportunity to make a positive impact in the sports community. How to Apply: Please submit your resume, cover letter, and any relevant portfolio or work samples to us through here. In your cover letter, highlight your relevant experience, skills, and why you are passionate about joining our paracycling team. We look forward to reviewing your application and welcoming a dedicated and enthusiastic individual to our team! Note from the CEO/Team Manager Karim Ali: I'm really looking for someone who is passionate about the team and our mission. We need someone driven to come in and help push forward the administrative work that will help us scale the impact of our work through correct procedures. When you join, you will get the chance to live the work we do first hand, slowly learning the in's and out's of managing an operation on the scale of the Gaza Sunbirds. Job Types: Full-time, Part-time Pay: $1,344.31 per month Expected hours: 20 – 40 per week Benefits: • Employee discount • Flexible schedule Language: • Arabic (Required) • English (Required) Work Location: Remote