Foundation for Community Impact & Health Equity

Compensation

Full Description

Executive Assistant to the CEO Position Summary The Executive Assistant to the CEO will provide high-level administrative support to the CEO of the Foundation for Community Impact & Health Equity. This role will involve managing the CEO’s schedule, facilitating communication, and coordinating various initiatives that advance the foundation’s mission of promoting health equity and community well-being. The ideal candidate will have exceptional organizational skills, strong attention to detail, and a passion for public health and community service. This role is ideal for an initiative-taking, organized, and adaptable individual who thrives in a fast-paced, high-growth environment and is ready to take on new challenges. Location: This is a remote position in the State of South Carolina, some on-site work required. Primary Responsibilities • Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO. • Manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and events. • Prepare agendas and provide necessary materials for meetings; track action items and follow up on progress. • Draft, review, and edit correspondence, reports, and presentations with clarity and professionalism. • Facilitate communication between the CEO and staff, board members, and other external partners. • Organize and coordinate meetings, board retreats, and special events, including logistics, catering, and materials preparation. • Take minutes during meetings and ensure timely distribution of notes and follow-up actions. • Assist in the planning and execution of key projects and initiatives aligned with the foundation’s mission. • Conduct research and compile information as requested to support strategic decision-making by the CEO. • Maintain organized files, records, and databases for the executive office, ensuring confidentiality and accuracy. • Manage expense reporting, budget tracking, basic bookkeeping tasks and office supply management for the CEO. • Build and maintain positive working relationships with colleagues, board members, community partners, and other stakeholders. • Act as a representative of the CEO in various settings, demonstrating professionalism and a commitment to the foundation's values. • Ensure meeting rooms are set up and equipped with necessary materials and technology. • Follow-up with meeting attendees on meeting prep and post-meeting action items to ensure completion in preparation and follow-up to meetings. • Anticipate and proactively address any travel-related issues or changes to plans. • Draft and compose emails, letters, reports, and other documents on behalf of the CEO, maintaining professionalism and confidentiality. • Manage incoming inquiries and requests, ensuring timely and appropriate responses. • Develop, implement, and streamline processes that improve efficiency across the organization. • Other duties as assigned. Qualifications • Bachelor’s degree in public administration, Business Administration, Public Health, or a related field • Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role, preferably in a nonprofit or government setting, supporting senior executives or C-suite professionals. • Exceptional organizational and time-management skills with a keen attention to detail. • Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) and experience with project management software • Open-minded, creative individual with a high level of energy and enthusiasm. • Self-starter with the ability to work under minimal guidance and direction. • Able to demonstrate exceptional discretion, judgment, integrity, and confidentiality when dealing with personnel issues, financial issues, and intellectual property. • Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines. • Accept, support, and represent the Foundation’s core values, programs, policies, and procedures. • Able to work evenings and weekends as needed. • Must have access to reliable transportation. Salary/Benefits: Salary Range Commensurate with education and experience. Health & Life Insurance, 401K, PTO and professional development benefit options for eligible employees. Type of Appointment: Full-time. Time Limited Duration: 12 months with option of extension Job Close Date: Open Until Filled Job Type: Full-time Pay: $48,000.00 - $65,000.00 per year Benefits: • Flexible schedule • Professional development assistance Education: • Bachelor's (Required) Experience: • Executive administrative support: 3 years (Required) Location: • Ridgeway, SC 29130 (Preferred) Work Location: Hybrid remote in Ridgeway, SC 29130