Forrest Solutions

Compensation

Full Description

Are you passionate about creating seamless workplace experiences and being the go-to problem solver in a dynamic environment? Forrest Solutions is seeking a Lead Facilities Coordinator to join our team on-site at a prestigious, international Asset Management firm in the heart of downtown Manhattan. This is an incredible opportunity to work in a high-profile, professional setting where your attention to detail, operational excellence, and customer-first mindset will make an immediate impact. Schedule: M-F, 8:00am to 5:00pm, (Must be flexible for overtime if needed) Location: New York, NY 10007 Pay Rate: $29 to $33 per hour, based on experience What You'll Do As the Lead Facilities Coordinator, you'll be at the center of keeping daily office operations running smoothly and efficiently. From coordinating vendors to supporting hospitality and workplace initiatives, your role ensures the firm’s space remains professional, welcoming, and fully functional. ________________________________________ Key Responsibilities • Act as a primary point of contact for facilities-related inquiries, ensuring prompt and efficient resolution. • Coordinate repairs and maintenance with internal teams and external vendors (e.g., HVAC, electrical, plumbing, cleaning). • Manage work order system; track service tickets and escalate as needed. • Monitor office conditions and proactively identify areas needing attention (lighting, furniture, restrooms, kitchens, etc.). • Support space planning efforts, including desk moves, seating assignments, and floor plan updates. • Assist with security and access control (e.g., key cards, visitor logs). • Maintain inventory of office and facilities supplies; reorder as necessary. • Participate in sustainability, space planning, and workplace experience initiatives. • Conduct regular inspections and audits to uphold cleanliness and safety standards. • Ensure compliance with local building codes, health regulations, and sustainability practices. Space Planning & Seating Management • Manage and update floorplans using workplace planning tools (WISP, OfficeSpace). • Plan and execute seating assignments, office moves, and reorganizations in collaboration with Office Managers and stakeholders. • Maintain visitor management protocols and oversee office capacity dashboards. • Communicate with stakeholders to ensure diplomatic and efficient seating solutions. Office Services & Administrative Support • Partner with the Office Administration team to support reception duties and onboarding of new hires (desk setup, supplies, security access). • Manage physical access cards and security profiles (via Kastle and building systems). • Oversee mailroom operations, including receiving, processing, and distributing deliveries and managing shipments via UPS, FedEx, USPS, and couriers. • Collaborate on ad-hoc business projects and requests across global offices. What We’re Looking For • 2+ years of experience in facilities management, office operations, or building services. • Strong leadership and team management skills with a service-first mindset. • Excellent communication and relationship-building abilities across all levels. • Experience managing vendors and ensuring contract performance. • Ability to handle space planning tools and coordinate office moves. • Familiarity with health, safety, and environmental compliance requirements. • A proactive, collaborative, and team-centric approach. • Proven ability to juggle tasks in a fast-paced, professional environment. • Familiarity with facilities software systems like Angus, FMX, or ServiceNow is a plus. • Basic understanding of building systems (HVAC, plumbing, electrical). • Able to lift up to 40 lbs and handle light physical tasks when needed. • Knowledge of OSHA, ADA, and building compliance standards is a bonus Equal Employment Opportunity: Forrest Solutions provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Pay: $29.00 - $33.00 per hour Expected hours: 40 per week Benefits: • 401(k) • Dental insurance • Health insurance • Paid time off • Vision insurance Work Location: In person