Formation Interests

Compensation

Full Description

POSITION OVERVIEW The Administrative and Operations Coordinator is a dynamic role that includes a variety of support functions in a small company setting. Responsibilities include comprehensive administrative support to the CEO, creative direction related to corporate marketing and event efforts for its investments, as well as corporate initiatives. The role also includes operations support for minor office management matters. If you’re a creative thinker, well organized and a strong communicator, we’d like to meet you. This position will office in our Dallas HQ location near SMU. PRIMARY RESPONSIBILITIES Administrative Support – Expected 1/3 of work week • Assist CEO in executive administrative duties including managing calendar and work email. • Coordination of internal/external meetings. • Coordination and booking of travel. • Organizing of transactional files and other important documents. • Strategic other organizational initiatives. Operations Support – Expected 1/3 of work week • Assistance in invoices and other payables, either project or corporate related. • Assistance with certain accounting and payroll efforts. • Coordinating office operations such as ordering supplies, paying rents, coordinating appointments, etc. • Assemble print materials for clients and meetings • Willing to aid in any other office matters which may arise outside of your scope of responsibilities. Marketing – Expected 1/3 of work week • Assistance with marketing material related to Formation’s investments. Includes graphics and marketing material related to leasing brochures and other investment material. • Assistance and coordination of events related to Formation’s periodic events with brokers, capital providers and consultants. • Create and manage visual content for social media platforms - particularly LinkedIn - supporting the team’s efforts to build brand awareness, promote investments, and highlight team achievements. Qualifications • Prior administrative and marketing experience in commercial real estate setting • Strong verbal and written communication abilities; practical interpersonal skills • Proficient in Microsoft Office (Outlook, Teams, Excel, Word, etc.) including the ability to coordinate and schedule using Outlook and Teams • Highly organized and detail oriented with strong follow up skills and the ability to multitask • Design and Marketing skills using Adobe Creative Cloud, specifically InDesign, Photoshop and Illustrator • Experience writing and managing content for LinkedIn or other professional social media platforms • Dreamweaver and/or HTML experience is a plus • Highly organized with a focus on customer service with a great attitude and strong work ethic • Out of the box thinker that actively seeks out new solutions to design problems • Continuously drives for improvement and sustainable change, intellectually curious, flexible and adaptable, hungry to learn • Has a structured approach to problem solving with a natural inclination for planning strategy and tactics • Outstanding project management skills with ability to multitask with great time management skills • Exceptional written and verbal communication skills, including writing for digital and social audiences • Ability to work effectively in a fast-paced, deadline driven, team environment