Foley Hoag LLP

Compensation

Full Description

Foley Hoag LLP seeks a Conflicts and Intake Analyst (“Analyst”). The incoming Analyst will be responsible for working closely with the firm’s attorneys, the Manager of Conflicts and Intake, and other members of the Conflicts and Intake Department to support the firm’s critical risk management function by performing all duties associated with conflict of interest reporting and analysis. The Analyst will process conflicts searches using firm and third-party research databases, research company information using external sources, select and analyze conflicts results while highlighting critical issues and communicating this information to the Manager of Conflicts and Intake and directly to firm lawyers as requested. Reporting to the Manager of Conflicts and Intake, this position is responsible for upholding the standards of quality, consistency, accuracy, thoroughness, and customer service as defined and implemented by the Conflicts and Intake Department. Working arrangement & schedule This role is remote-eligible. While we welcome applicants from the following states — AZ; CA; CO; CT; DC; FL; GA; IL; IN; MA; MD; ME; NH; NJ; NY; PA; TN; TX; UT; VA; and VT — we especially encourage candidates based in California to apply. The standard work schedule for this position is 8:00 a.m. – 4:00 p.m. PT/11:00 a.m. – 7:00 p.m. ET. Responsibilities • Conducts detailed, extensive research using multiple research resources; • Analyzes the corporate business structure and background of prospective clients and adverse parties; • Performs data entry, search, and analysis of conflicts information in the firm’s conflicts database and new matter intake systems in accordance with the department’s policies and procedures; • Generates conflicts reports using the firm’s conflicts database and reviews, analyzes, and interprets those reports as part of the conflicts analysis and reporting process and pursuant to the rules of professional conduct; • Communicates relevant substantive information and appropriate next steps to lawyers, including the potential need for conflicts waivers, and escalates complex issues to the Director or Manager of Conflicts and Intake, as appropriate; • Assists with drafting and revising conflicts waiver language, as necessary and subject to appropriate supervision; • Requests and records all necessary conflicts resolution documentation, including conflicts waivers or engagement letters; • Reviews intake requests to ensure that all provided information is complete and accurate; • Generates new client matter numbers and assists in the maintenance of client and matter data in the firm’s conflicts database; • Assists in providing training and guidance to internal customers regarding conflicts and intake policies and procedures; • Contributes to process, procedure, and technology improvements to provide optimum customer service and efficiency; and • Performs research and other special projects, as assigned. Qualifications • Experience in a law firm conflicts department strongly preferred or other experience in a compliance, regulatory, financial or legal environment; • A general understanding of legal conflicts, related ethical rules, and current developments in professional services risk management; • Database research experience preferred (such as CapitalIQ, Intapp, and Lexis); • Exceptional critical thinking and analytical skills; • Acute attention to detail, as well as organizational and research capabilities; • Excellent decision-making skills and demonstrated ability to think on one’s feet; • Ability to work under tight deadlines and be flexible in order to respond quickly and positively to shifting demands and opportunities; • Excellent interpersonal skills and ability to work in a team-oriented and collaborative environment; • Exceptional communication and customer service skills; • Ability to take ownership of multiple tasks and projects and work independently to resolve issues; • Receptive to constructive feedback and ability to accept direction; • Ability to exercise discretion and maintain strict confidentiality of the firm’s confidential information; and • Proficiency with Microsoft Office Suite, as well as web-based systems preferred. Compensation range is $76,000 to $95,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. Search firm submissions are not requested nor considered for this position.