FIRST

Compensation

Full Description

Job Description: • Full life-cycle planning and execution of multiple key events in a digital/virtual capacity, and in-person • Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders • Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting • Sourcing, negotiating and managing site selections, contract management for venues and suppliers • Coordinate registration, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management • Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed • Travel (when applicable, approximately 20-40% annually) for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events • Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements • Co-plan with colleagues and the client on larger scale programs; strong team player • Share knowledge of best practices, new suppliers, services and venues • Deepen relations with existing clients and maximize on all opportunities to generate new business Requirements: • 2 – 4 years’ event management experience, preferably in a corporate or financial environment • Bachelor’s Degree preferred • Motivated, self-starter, ability to work independently and project plan; ability to think innovatively • Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines • Virtual event experience preferred – Webex and Zoom experience a plus • Leadership/influencing/negotiation and decision-making skills • Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions • Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles • Strong client management skills • Strong oral and written communication skills • Ambitious, proactive and highly organized • Willing to travel to various locations for site-visits and on-site management of events • Experience working with large and complex databases preferred, Cvent experience preferred • Proficient with Microsoft Office • Knowledge of venues and suppliers in key US cities. Benefits: • Medical, Dental & Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA) • 401 (k) • Five Flexible Spending Accounts Options • Generous Paid Time Off Allowance • Employee Assistance Program (EAP) • Life, Disability & Pet Coverages • Wellness Stipend • Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more • Aura Identity Theft Protection • Discretionary Bonus Structure • Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.