Express Employment Professionals

Compensation

Full Description

JOB SUMMARYThe Administrative Assistant (Receptionist) is the primary onsite resource for welcoming guests, receiving initial calls, and providing general administrative assistance to the organization. Works closely with HR/Finance/Payroll, and vendors.ESSENTIAL JOB FUNCTIONSProfessionally, efficiently, and positively represent the company by welcoming visitors, vendors, candidates and supporting employee requests.Answers the company phone and routesMaintains the visitor sign in, building access, and badging Assure visitors are compliant with security policies.Primary contact for cafeteria, maintenance and serviceResponsible for ensuring min/max stocks for office supply room, lunchroom/small breakroom, and coffee supplies are met.Ordering office supplies and creating purchaseReceives, sorts, and distributes company mail, assist in preparing and tracking annual HR budget. Process invoices and checks.Responsible for coordinating meals for meetings asFiling, laminating, and data entry projects asEnsure common areas of the company are presentable (conference rooms, reception area, lunch and break rooms, etc.)Serves as a liaison between HR and employees by taking down questions and getting the information to HR timely and accurately.Oversee, coordinate, and participate as a team member in all employee programs, company events, and initiatives as assigned (e.g., service awards, employee meetings, employee survey, SharePoint, org chart, employee newsletter and blast, etc.)Supports and coordinates all company events and vendor negotiations, including but not limited to: EAC events, Company Kick Off Events, Summer Picnic, etc.Supports employee travel with hotel, flight, and meeting planning (as necessary), including but not limited to, negotiating company rates.Creates and distributes employee communications by preparing marketing materials for events and managing event sign-ups.Document workflow to create and maintain procedures for the frontAble to act and support HR initiatives asThis position is an onsite position with minimal work from homeOther duties as required in support of the department and the SUPERVISOR RESPONSIBILITIESThis job has no direct supervisory QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Excellent customer service and interpersonalStrong work ethic with a positive, can-doExperience scheduling meetings, hotels, flights,Strong administrative experience working with all levels ofExperience working in an office environment and managing multipleDesire to have fun at work, energy for events and engaging withEffective and professional communication skills - written, oral, andAbility to multi-task, work independently, accurately and effectively manage time and meetAbility to work proactively and with minimal direction with customers and positively in a teamDetail oriented and a desire for successfulAbility to exercise good judgement, tact and diplomacy when interacting with employees, managers, customers, and vendors.Demonstrated project management, prioritization, and organizationalAble to solve problems creatively and confidentially and meetRespond positively to change/changingAbility to keep company-related data and information confidential and secure and to use discretion on a need-to-know basis.Strong user-level experience with Microsoft Office, including Word, Excel, Outlook, Power Point and SharePoint. EDUCATION and/or EXPERIENCEHigh School diploma or equivalentAA or equivalent years of experienceThree (3) years or more years of demonstrated administrative experience in a professional office environment strongly desired.Prior HR support experience LANGUAGE SKILLSAbility to read, write, speak and understandCompany DescriptionWe strive to understand what Job Seekers need to thrive as an Associate of Express Bellevue. We analyze their needs and skills, then pair our Job Seekers with the Bellevue Employer that fits them best. Since 2009, we've been working with Job Seekers and Employers in the King County area and we look forward to many more years of getting people back to work. The Certified Staffing Consultants on our teamwork with our clients to meet and surpass any challenges they may be facing as well as help them achieve their business goals. Some of the services we provide are temporary staffing, evaluation hire, flexible staffing, short-term or long-term contract staffing, and professional/executive recruitment in a wide range of industries.At Express Bellevue, we understand the needs of your business and our goal is to make sure those needs are met. Without international corporate backing and local knowledge, we are able to support you and your business 100%. Our application process is simple and qualified. This four-step hiring system will help you find your next temporary, short-term, or long-term employment in Bellevue!