EVPassport

Compensation

Full Description

About EVPassport: EVPassport is the EV Charging hardware and software platform for purpose-driven organizations. Brands committed to sustainability rely on EVPassport to provide their customers with the most seamless payment experience to charge any electric vehicle without requiring a separate app, account or a top-up balance. EVPassport is the only platform that enhances customer engagement for these companies by providing custom branded hardware with API-powered software that easily integrates with their existing applications and services. We operate in the United States, Canada, and Mexico and we offer a leading end-to-end EV Charging solution to enterprise businesses. EVPassport is changing the EV Charging experience, and we want you to help build it. The Opportunity: We are seeking a highly organized, proactive, and adaptable Office Manager / Executive Assistant to provide critical support to our executive team while ensuring smooth day-to-day office operations. This role is ideal for a professional who thrives in a fast-paced environment, can balance multiple priorities, and is committed to operational excellence. The ideal candidate will be equally comfortable managing administrative details, streamlining office operations, and serving as a trusted partner to senior leadership. This role will work onsite 5 days a week in our Santa Monica headquarters. KEY ROLES AND RESPONSIBILITIES: Executive Support • Provide direct administrative support to executives, including calendar management, travel coordination, expense reporting, and meeting preparation. • Draft correspondence on behalf of executives with discretion and professionalism. • Act as a point of contact between executives and internal/external stakeholders, ensuring timely and accurate communication. • Anticipate executive needs and proactively identify ways to improve workflow efficiency. Office Management • Coordinate general office logistics to ensure a clean, proactive, organized, and collaborative environment for all team members. • Oversee day-to-day office operations, ensuring a well-organized and efficient workplace, including partnership with building management and service providers. • Serve as the first point of contact for visitors, deliveries, and general inquiries. • Manage office supplies, vendor relationships, and facility maintenance needs. • Coordinate logistics for office lunches, events, meetings, and company-wide initiatives. • Support new hires in partnership with IT to ensure employees have the necessary hardware and software, and feel welcomed and productive in our office. • Develop and maintain systems to ensure operational efficiency, including document management, team communications, and office policies. Operational Excellence • Support People Operations with administrative tasks such as onboarding/offboarding and employee engagement initiatives. • Implement process improvements that streamline operations and increase team productivity. • Handle sensitive information with the highest degree of confidentiality and professionalism. • Collaborate with internal departments to facilitate smooth information flow. Additional tasks and projects as may be assigned by the Company. QUALIFICATIONS: • Experience: 4+ years of experience in office management, executive assistant, or administrative leadership roles, ideally within a high-growth environment. • Bachelor’s degree preferred; high school diploma or equivalent required. • Exceptional organizational and time-management skills. • Strong written and verbal communication. • Proficiency with productivity tools (Google Workspace, Slack, Zoom, expense management platforms, etc.). • Demonstrated ability to manage competing priorities with calm and efficiency. • Proven ability to work in a fast-paced, dynamic environment with changing priorities. • Strong organizational, analytical, time-management and project management skills. • Occasionally lift office supplies or equipment (up to 70 lbs). • Attributes: • High integrity and discretion. • Proactive problem-solving approach with a strong sense of initiative. • Detail-oriented with a focus on operational excellence. • Comfortable working independently and as part of a team. Salary: $70,000-$85,000 | Placement within this base salary range depends upon several factors, including prior relevant job experience and skill set. Our Values: EVPassport is built on a foundation of innovation, accountability, and trust. We believe in hiring individuals who align with our core values: • Customer Obsessed – Relentlessly focused on delivering seamless experiences. • Trust by Default – Acting with transparency and integrity. • Own the Outcome – Taking full responsibility for delivering results. • Growth Mindset – Continuously learning, improving, and embracing challenges. • Anything is Possible – Challenging conventional thinking to drive innovation. • Practice Kindness – Building a culture of respect, collaboration, and mutual support.