ES Management Group Inc

Compensation

Full Description

Job Title: Administrative Assistant ? Cannabis Operations (California Market) Location: Los Angeles Job Type: Full Time Department: Operations & Compliance Reports To: Operations Supervisor Job Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support our vertically integrated cannabis operations in California, including cultivation, production, distribution, and retail. The ideal candidate will be a self-starter with strong administrative, compliance, and financial support skills, and a working knowledge (or strong interest) in California?s cannabis regulatory environment. This role will provide cross-functional administrative support, including financial reporting, compliance documentation, scheduling, and internal coordination. Success in this position requires discretion, adaptability, and a proactive attitude toward problem-solving in a fast-paced, highly regulated industry. Key Responsibilities: Administrative & Office Support: • Manage scheduling, meetings, and travel arrangements for executive and departmental staff. • Organize and maintain digital and physical filing systems, including contracts, licenses, and regulatory documents. • Draft and distribute internal memos, emails, reports, and SOPs. • Serve as liaison between departments: finance, cultivation, production, retail, and distribution. Regulatory Compliance (California Focus): • Track and ensure compliance with California Department of Cannabis Control (DCC), CDTFA, and local licensing agencies. • Maintain up-to-date records in METRC, including inventory adjustments, product transfers, and manifest management. • Assist with internal audits and prepare required documentation for inspections or license renewals. • Track expiration dates and renewal requirements for business licenses, employee permits (e.g., Live Scans), and cannabis handler cards where applicable. Financial & Reporting Support: • Assist with preparation of weekly, monthly, and quarterly financial reports, including expense tracking and budget variance reports. • Reconcile purchase orders, invoices, and vendor payments in coordination with finance or accounting departments. • Monitor retail and wholesale sales data; prepare summary reports for internal stakeholders. • Support inventory valuation and costing reports for production and cultivation. Inventory, Supply Chain & Operations Support: • Coordinate transfers and recordkeeping between license types (cultivation, manufacturing, distribution, retail) in METRC and internal systems. • Track packaging supplies, raw materials, and finished goods; work with procurement to reorder as needed. • Provide support for delivery logistics, including creating compliant manifests and confirming receipt. Retail & Customer Operations: • Support communication with wholesale partners and retail managers regarding order tracking, promotions, and compliance paperwork. • Process and archive invoices, lab results (COAs), and batch information for product SKUs. Qualifications: • 2?4 years administrative experience in a regulated industry; cannabis, pharmaceutical, or food/beverage industry preferred. • Familiarity with California cannabis regulations, including DCC, CDTFA, and METRC. • Strong working knowledge of QuickBooks, Excel/Google Sheets, and compliance software (e.g., METRC, LeafLink, Distru, Flowhub). • Ability to interpret and manage complex documentation and reporting requirements. • High attention to detail, with excellent written and verbal communication skills. • Ability to pass a background check as required under California cannabis regulations. • Must be 21 years of age or older. Preferred Qualifications: • Experience supporting finance/accounting departments with expense tracking or budget management. • Familiarity with state and local licensing processes (BCC/DCC history, local ordinances). • Understanding of 280E compliance and cannabis-specific bookkeeping considerations (a plus, not required). Work Environment: • Primarily office-based, with potential travel to cultivation, distribution, or retail sites within California. • Exposure to confidential financial and regulatory documents; discretion is required. • Fast-paced industry with shifting compliance requirements and deadlines.