Energy Jobline ZR

Compensation

Full Description

Energy Jobline is the largest and fastest growing global Energy Job Board and Energy Hub. We have an audience reach of over 7 million energy professionals, 400,000+ monthly advertised global energy and engineering jobs, and work with the leading energy companies worldwide. We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers. Job DescriptionJob Description Job Overview: We are seeking a dependable, highly organized, and tech-savvy individual to manage daily office operations and serve as the central coordinator between the field crews, estimators, and customers. The ideal candidate will have excellent communication skills, a high level of attention to detail, and the ability to manage scheduling, documentation, and billing in a dynamic and fast-paced work environment. This position will start in an Office Assistant role for training purposes and will be transitioned to Office Manager within 90-days. Responsibilities: 1. Manage daily job scheduling and calendar coordination for installation crews. 2. Oversee customer billing. 3. Prepare and distribute job documentation for estimators and installation crews. 104. Track project status from estimate to completion. 5. Answer phone calls and respond to emails professionally and promptly. 6. Support estimators and office staff with administrative tasks. 7. Oversee general office organization and task delegation to office assistant. 8. Recording all employee tardiness and absences (both excused and unexcused) in the employee attendance log, sitting in on employee disciplinary meetings and completing/filing all pertinent disciplinary paperwork, enforcing basic disciplinary actions such as attendance issues, preparing all change of status forms for employees through communication with management, etc. 9.Preparing, collecting, administering and recording all new hire paperwork and associated documents. 10. Any task handed down to you by CFO and Operation manager. • Position Schedule: Monday – Friday, 6:30am – 4:00pm Required Skills: 11. Fluent in English 12. Strong organizational skills and attention to detail 13. Excellent verbal and written communication skills 14. Proficient with Microsoft Office (Word, Excel, Outlook) 15. Experience with scheduling or CRM software 16. Comfortable with multitasking and working under time constraints 17. Dependable and self-motivated 18. Customer service focused Skills: 19. Experience in construction or trade industry administration 20. Familiarity with QuickBooks or invoicing software 21. Conversational Spanish 22. Knowledge of fencing materials or project workflows Compensation & Benefits: Offering 45 hrs per week at $24–30/hour DOE Paid holidays Paid vacation Healthcare benefits package (medical, dental, vision & life insurance) 401k matching program (4% employer contribution) Employee discount If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.