ELECTROSTAR

Compensation

Full Description

Executive Operations Partner $80,000–$120,000 Houston, TX – On-site (with some flexibility when the CEO is traveling) ELECTROSTAR Electronics Recovery Solutions LLC is a Houston-based disaster recovery company specializing in the restoration of electronics, machinery, and industrial equipment after fire, water, chemical, and environmental events. We operate nationally on complex, high-stakes, project-based work and have been recognized three times on the INC. 5000 list of America’s fastest-growing private companies. We are seeking an Executive Operations Partner / Automations Expert to work directly with the CEO in building and maintaining the front-office operating system of the company. This is not a calendar-management or gatekeeper role. This is a hands-on execution role focused on operations, systems, visibility, and follow-through—designed to improve how work moves from scope to execution to invoice. What You Will Own • Scopes of Work (SOWs): Draft, review, and improve SOWs so scope, execution, and billing are aligned and defensible. • WIP & operational visibility: Build and maintain WIP, billing, SOPs and operational dashboards leadership can rely on. • Billing & invoicing systems: Help automate invoice creation and billing workflows to reduce delays, errors, and rework. • Front-office operations: Learn and support intake, mobilization, logistics, invoicing, payroll coordination, and related workflows. • Cross-functional backup: Understand each front-office function well enough to serve as short-term backup if a primary is out. • Process improvement: Identify operational pain points and implement practical system improvements while the business is running. • Client support: Assist with client communication related to scope, progress, and billing clarity when needed. • CEO support: Keep the CEO informed with clear, actionable operational insight—not noise. • Process creation: Turn high-level ideas into clear, repeatable workflows and operating practices. • Project coordination: Track major initiatives, ensure follow-through, and keep leadership synchronized. • Hiring & people systems: Support recruiting strategy, onboarding design, and talent development. • Problem-solving: Anticipate issues, resolve friction points, and maintain forward momentum. Role Expectations • Learn the business by doing, not observing. • Be comfortable working directly in QBO and related systems. • Operate with high ownership and limited direction. • Improve systems in real time, not in theory. What You Bring • 8–10+ years in operations, Chief of Staff, senior EA to CEO, or project-based leadership roles. • Experience in project-based or services businesses where billing depends on scope, progress, or completion. • Exposure to WIP, job costing, billing workflows, or operational reporting. • Strong written communication skills, including experience drafting or managing SOWs or client-facing operational documents. • High proficiency with Excel and Office 365; comfort building dashboards and working with operational data. • Experience improving or automating workflows (billing, reporting, approvals, intake, etc.). • Ability to work in a fast-paced environment with shifting priorities. • Bilingual (English/Spanish) strongly preferred. • Must be local to Houston and comfortable working onsite. • Proven discretion, integrity, and sound judgment. Why This Role Matters Electrostar is continuing to scale its operations and professionalize its internal systems. This role exists to: • improve execution • increase visibility • reduce operational friction • strengthen billing and cash flow • support consistent, professional client experience You will help turn operational complexity into a repeatable, defensible operating system. Compensation and Benefits • Competitive salary ($80,000–$120,000, based on experience and capability) • Performance-based bonus tied to operational outcomes • BCBS health insurance (HMO/PPO, 50% company-paid) • Generous PTO • Professional development opportunities • High-growth environment with meaningful impact How to Apply All applications with cover letters are reviewed directly by the CEO. Due to workload, response times may vary. Candidates selected for the next step will be contacted for an interview and skills assessment. Please include: • Your resume • A cover letter or message demonstrating communication ability and understanding of the role - and how you fit. (No AI-generated cover letters.)