EDUCATION THROUGH MUSIC INC

Compensation

Full Description

Description Description Education Through Music, Inc. (ETM) is a nonprofit organization that partners with New York City schools to provide music as a core subject for all children and uses music education as a catalyst to support academic achievement, motivation for school, and self-confidence. ETM is seeking a full-time Executive Assistant to provide direct administrative and organizational support to the CEO and COO, serve as a primary point of coordination for general office operations, and assist with Board administration. This is a high-touch executive support role requiring exceptional organization, sound judgment, patience, adaptability, discretion, follow-through, and the ability to anticipate needs. The Executive Assistant will proactively coordinate scheduling, administrative, logistical, and basic technology needs while managing multiple priorities with professionalism and attention to detail. Responsibilities: CEO Support • Provide high-touch executive support to the CEO, proactively anticipating scheduling, administrative, logistical, and basic technology needs and ensuring timely follow-through on priorities and commitments. • Manage the CEO's calendar and schedule meetings. • Draft and edit written communications. • Prepare PowerPoint presentations, as needed. • Create and maintain filing and CEO tracking systems. • Manage documents, including printing and organizing materials. • Provide additional technology and administrative support as needed. COO & Organizational Support • Manage the organizational calendar, including scheduling weekly Directors' Meetings and monthly Staff Meetings. • Assist with the compilation and distribution of meeting minutes and deliverables. • Provide document management, calendar, and administrative support as needed. Board Administration • Attend and take minutes at Board meetings. • Coordinate setup logistics and calendar management for quarterly Board meetings, including tracking and following up on RSVPs. • Schedule Board Committee meetings, including RSVP tracking and follow-up. • Under the direction of the COO, maintain Board-related administrative documents, including shared folders with agendas, minutes and committee materials; Board contact lists and committee assignments; Conflict of Interest forms; and other materials as needed. General Office Support • Set up in-person meetings and coordinate catering for staff meetings and other gatherings. • Support front-office operations, including answering and directing general-purpose phone calls, sorting incoming mail, maintaining printed materials, and compiling folders for presentations and interviews. • Manage office supply and pantry inventory, including ordering supplies as needed. • Greet guests, including ETM teachers, donors, Board members, and consultants. Benefits include: • Annual paid time off - sick days, personal days, vacation, floating holidays and holidays • Employer-subsidized health insurance and employer-sponsored Health Reimbursement Account • Personal Wi-Fi and device-use stipend • 403(b) retirement plan • Commuter benefits (transit/parking) • Available employee-funded benefits, including dental and vision coverage, Flexible Spending Account/Dependent Care Account (FSA/DCA), term life insurance, Aflac, and LegalShield Pay Range: $65,000 - $68,000/year Work Schedule: Hybrid schedule: four days per week in the office, with one optional remote day per week. Requirements Required Qualifications: • Bachelor's degree or equivalent combination of education and experience. • 3-5 years of progressively responsible administrative or executive support experience, including direct support to senior leadership. • Demonstrated ability to anticipate executive needs, exercise sound judgment, adapt quickly to changing priorities, and provide proactive follow-through. • Superior organizational and time-management skills with excellent attention to detail. • Strong written and verbal communication skills. • Ability to exercise discretion and maintain confidentiality with sensitive information. • Exceptional patience, professionalism, adaptability, and interpersonal judgment when supporting senior leaders and managing competing needs. • Proficiency in Microsoft Office and Google Workspace. • Comfort troubleshooting basic technology issues and learning new platforms. • Ability to take accurate meeting minutes. • Strong customer-service orientation for front-office and guest management. • Commitment to the mission of Education Through Music. Preferred Qualifications: • Prior experience in a nonprofit or education/arts organization. • Administrative experience supporting a Board of Directors. • Experience coordinating events, meeting logistics, or catering. • Strong technology skills, with comfort navigating new software and digital tools as needed.