Duchesne Academy of the Sacred Heart Inc.

Compensation

Full Description

Description Summary The Enrollment Management Administrative Assistant supports the mission of Duchesne Academy by delivering high-quality administrative, operational, and event coordination support to the Enrollment Management team. This role serves as a warm, professional, and proactive point of contact for current and prospective families, contributing to a positive experience throughout the admissions and enrollment process. Primary Responsibilities Administrative & Office Support • Prepare and distribute enrollment reports as needed. • Receive and manage phone and email inquiries, ensuring warm, respectful, and timely communication with current and prospective families. • Interact professionally with students, faculty, parents, and school administration. • Attend calendar meetings on behalf of Enrollment Management and ensure accurate scheduling and follow-up. • Upload, organize, and maintain admissions application materials. • Assist with the re-enrollment process for current families. Event & Program Coordination • Support planning, logistics, and execution of all Enrollment Management events. • Prepare work orders, materials, and documentation for events and admissions committee review meetings. • Organize permissions slips, transportation, and work orders for Grade 8 feeder school visits. • Assist with coordinating student ambassador meetings and activities. Systems & Data Management • Troubleshoot Veracross issues, particularly for prospective families navigating the admissions portal. • Update admissions and enrollment portals to ensure accuracy and timely publication of information. Marketing & Communications Support • Update and reorder marketing materials as needed. • Assist with content and engagement for the Enrollment Management Instagram account. • Participate in interviews with prospective families. Requirements Minimum Qualifications/Prior Experience/Qualifications Required • Bachelor’s degree required. • Experience with Veracross and Microsoft Excel. • Prior experience in school settings, preferably independent schools. • Proven ability to maintain confidentiality and handle sensitive information. • Availability to work occasional evenings and weekends. Core Competencies • Strong organizational skills and exceptional attention to detail. • Ability to manage multiple tasks while maintaining composure and professionalism under pressure. • Strong written and verbal communication skills and positive interpersonal abilities. • Ability to meet deadlines and follow through on commitments. • Initiative, problem-solving ability, and a collaborative team mindset. • Enthusiasm for working in a dynamic, mission-driven environment. Upon Hire • Successful completion of fingerprint-based background investigation and sexual offender registry checks • Successful completion of Safe Environment training • CPR certification Essential Expectations All faculty and staff members at Duchesne Academy of the Sacred Heart are expected and required to do the following: • Overtly support and act in accordance with the Goals and Criteria of the Society of the Sacred Heart. This expectation includes attendance and applicable participation in faith-based practices. • Foster a safe, predictable, and supportive environment. • Interact with colleagues in a respectful and collegial manner that contributes to a healthy school culture. • Demonstrate appropriate planning and preparation and fulfill routine responsibilities in a thoughtful and timely manner. • Uphold professional standards of personal presentation, professional courtesy, discretion, punctuality and attendance at all required meetings and events. • Appropriately carry out specific duties as determined by the Head of School and/or supervisor. • Maintain professional credentials and complete required training. Participate in and provide documentation for at least one professional development opportunity per year in addition to those required and provided by the school. • Respect the confidentiality of the school, its employees, students, and families. • Comply with the policies and procedures as articulated in the faculty and staff handbook. • Authentically engage in the school’s self-reflection process that requires written goals and measured progress towards them. Nothing in this Job Description restricts Duchesne’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or Duchesne may terminate the employment relationship at any time, with or without notice and for any reason or no reason. Duchesne Academy of the Sacred Heart is committed to providing equal opportunity in all of its employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, religion, sex (gender), age, national origin, physical or mental disability, genetic information, veteran status, or any other status protected by applicable law.