DownLite International

Compensation

Full Description

Company Description DOWNLITE is a bedding company specializing in down and down alternative bedding. We power bedding brands such as Sealy, Tommy Bahama, Eddie Bauer, PrimaLoft, and numerous private-label store brands. Corporate Office located in Mason, OH. We operate several plants in the country and are proud to be a privately held family bedding company. We operate several eCommerce stores, and operate in these markets: home, performance fillings for outerwear and hospitality markets. JOB SUMMARY Under the supervision of the VP of Sourcing and Quality Assurance, the Logistics Coordinator ensures that all import shipments for Downlite move efficiently, on time, and at the best possible cost. They are responsible for everything related to the movement and tracking of raw materials or finished products from our overseas suppliers. They may be involved in negotiation of ocean and air rates. They maintain accurate estimated dates of arrivals on a large amount of materials in transit at any one time. They troubleshoot any freight or logistical issues as necessary. Further, the Logistics Coordinator oversees all facets of US Cusoms imports and our US Customs Import Compliance. PRIMARY RESPONSIBILITIES Coordination of Import Ocean Shipments: 45% · In coordination with our Freight Forwarders, and our India and China teams, create or complete Ship ID’s for every overseas shipment. · Maintain all documentation, and verify all paperwork received from suppliers is accurate (correct price, quantity, etc), and update our ERP as necessary with any new PO lines or updated ETAs. · Submit documents to A/P and receiving personnel. · Collect and manage all import documentation into electronic folders for every import shipment. · Continually keep our Global Shipments database of shipments up to date with correct ETA’s, closing out completed shipments, and ensuring all data is correct for every shipment. · Monthly, work with Accounting to verify our on the water amounts. · Identify and trouble shoot shortages on any import shipment receipts. · Track and update accurate ETA information for every shipment in Downlite’s Global Shipment system and Purchase orders. · Create Ship ID’s and process paperwork for Direct Shipments (shipments from our vendors direct to customers). Coordination of Import Airfreight Shipments: 10% · When airfreight is requested, work with air forwarders to get several quotes, in order to ensure we are paying the best rate for the required speed of delivery. · Maintain a record of all airfreight shipments, and cost. All approved air freight shipments are recorded in a master air approval log. · Communicate the approved air forwarder contact details to suppliers. · Troubleshoot any issues with air shipments: From booking/shipping, to in transit, to final delivery. · Maintain accurate ETA’s in our system for airfreight shipments, and communicate any major updates to relevant parties at Downlite. US Customs Related: 20% · Check all Customs entries to make sure the proper classification was made, and the proper amount of duty is paid. · Work with Custom Brokers to correct entries or make post entry corrections as necessary, to either get duty refunds, or pay the correct amount of duty, as needed. · Maintain all Customs entry documentation as required by US Customs, in an organized fashion, on our server and in our ERP. · Assist with Customs Classification questions as needs arise for new products. · Manage Downlite’s CTPAT program, including oversight of all procedure modification, annual reviews of our CTPAT procedures, or anything CTPAT related. · Report to Accounting, on a set day every month, the amount of duty payable to US Customs via our PMS statement. Freight Forwarder or Carrier Management and Negotiation: 25% · Continuously work to make sure we have the right freight forwarders in place. Identify and test new freight forwarders as needed. · Manage our relationship with all of Downlite’s logistics providers (freight forwarders, truckers, small package delivery, customs brokerage, etc). As needed, work with those logistics providers to troubleshoot any issues as necessary. · Negotiate and rates with our nominated small package carrier (ie Fed Ex). Publish those rates internally to Downlite. · Negotiate annual or other fixed rate contracts for ocean freight, as needed. · Negotiate as possible ocean rates or air rates on a shipment by shipment bases, in order to ensure Downlite’s cost of logistics is as low as possible. Other Logistics Duties: 20% · Communicate within Downlite, and with our logistics providers, as necessary on any urgent or special shipments. · Develop and document Logistics related procedures. · Report monthly to Accounting, Downlite’s on the water shipment value. · Report as necessary to upper management on Logistics volumes and costs. · Coordinate outbound small package delivery (print labels, assist in shipping of samples or other packages as necessary from the Corporate office). · Research of any and all risks, costs, and market conditions relating to Logistics. Communication to upper management of those risks, costs, and market conditions. · File Claims with Steamship Lines or Forwarders on any damaged or lost or damaged merchandise in transit. This job description is not intended to be all inclusive and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. QUALIFICATIONS Education/Experience · 2+ years experience working in Logistics or Freight forwarding. · Experience working for a manufacturer, importer, or freight forwarder, with job experience handling shipments, invoices, deliveries, etc. · Proficient with MS Excel, Outlook, and Word. Specific to Excel, able to enter data quickly, use simple formulas, pivot tables, etc. · Experience working with US Customs and customs brokers is a plus. · A college bachelor’s degree is preferred, but not necessary. Years of relevant experience can be in lieu of a college degree. Skills/Specialized Knowledge/Abilities · Very strong organizational skills are a must. Must have the ability to manage a large amount of shipments, documents, and information that is constantly changing. · Attention to detail is extremely important. There are many details involved with every step of execution of moving our cargo, and all of those details are important. · Ability to work in a fast paced environment, and manage many emergency situations as they arise with tact and speed. · Proven success managing competing demands and balancing multiple priorities while ensuring deadlines are met · Capable of solving technically challenging static and dynamic problems in a collaborative context. · Ability to maintain rational and objective demeanor/actions when faced with stressful and/or emotional situations. · Open and willing to change as necessary in order to improve processes. · Proven ability to work collaboratively with colleagues and clients. Downlite offers Medical, Dental, Vision, Hearing, Life insurance, Wellness Program and 401k benefits. We offer a flexible office environment and great PTO balances with 8 Holidays a year. For immediate consideration, please send your resume to scoleman@downlite.com with salary requirements.