Digital FastForward, Inc.

Compensation

Full Description

Job Title: Executive Assistant Join Digital FastForward Inc., an energetic and forward-thinking value advisory firm helping enterprise leaders accelerate and capture value through Pega AI and Intelligent Automation. We are on a mission to elevate how leaders think, design, and deliver value — and to expand the reach of our Value eXcelerator™ workshops, advisory programs, and thought leadership platforms. This role exists to power the engine of awareness behind our workshops, events, content, and thought leadership. As we launch a new workshop series, publish our upcoming book, and expand partnerships across the Pega ecosystem, we’re seeking a proactive and creative marketing intern who wants hands-on experience coordinating executive-level events, supporting campaigns, and amplifying a rapidly growing advisory brand You’ll love it here if you: Are passionate about empowering clients to reach bold, ambitious objectives. Demonstrate courage by making thoughtful decisions and embracing calculated risks. Harness creativity and curiosity to drive innovation and continuous improvement. Foster teamwork, believing in the power of collaboration and shared success. Flourish in a dynamic, inclusive, and forward-thinking environment. You'll love coming to work every day if you get, want and have the capacity to: Manage complex calendars, prioritize competing demands, and coordinate meetings with precision. Book and optimize executive travel (flights, hotels, itineraries) with attention to comfort, cost, and energy preservation. Filter communication, flag what matters most, and ensure the executive is only focused on what moves the needle. Handle special projects and operational support that help the business run better. Prepare materials for meetings and follow-ups, including agendas, research, and recaps. Think and operate like a second brain—anticipating needs and managing details before they surface. Be available for in-person working sessions 2–4 times per month and in sync with Pacific Time hours. In this role, you’ll be accountable to hit the following outcomes: Maintain 95%+ scheduling and logistics accuracy with no surprises. Ensure all weekly planning is complete and aligned with executive priorities by Monday morning. Travel plans confirmed 5+ days before departure (unless exceptions arise). Response time to urgent items within 1 business hour (during agreed working hours). Keep admin and ops task completion rate above 90% weekly. Strong applicants will have the following qualifications: 5+ years supporting senior executives or founders—ideally in fast-paced, high-growth, or startup environments. Exceptional organizational skills with demonstrated ability to handle complex and dynamic priorities. High Follow Thru (Kolbe 6-8) and strong situational awareness. You thrive in bringing order to rapid change. Proactive mindset with the ability to make decisions independently and prioritize without constant oversight. Strong written and verbal communication skills—direct, clear, and professional. Demonstrated ability to handle confidential information with discretion and emotional intelligence. Comfortable using tools like Google Workspace, Slack, Notion, Asana, or similar platforms. Located within reasonable driving distance of Newport/ Costa Mesa, CA with the ability to meet in person 2–4 times per month. U.S. Citizenship or Green Card Required