Designer Window Supply

Compensation

Full Description

Administrative Assistant & Bookkeeper job at Designer Window Supply. San Diego, CA. Location: San Diego, CA Position Type: Full-Time | Hourly | In-Office Compensation: $25 per hour About Us Designer Window Supply is a premier supplier of high-end windows and doors tailored to the luxury residential market. Our team is committed to excellence in customer service, product expertise, and operational precision. Learn more about our values and work culture at Job Overview We are seeking a highly organized, detail-oriented Administrative Assistant & Bookkeeper to oversee daily office operations, manage accounting functions, and support smooth team coordination. This role is ideal for someone who thrives in a fast-paced, team-oriented environment. Key Responsibilities Administrative / Office Management • Answer phones, route messages, greet and assist clients • Open and close the facility daily • Handle incoming/outgoing mail • Track and issue contracts and purchase orders (POs) • Maintain job folders (electronic) • File preliminary lien notices as needed Bookkeeping / Accounting (QuickBooks Online) • Accounts Receivable: Generate and send invoices, record check payments and deposits, update AR aging and follow up on outstanding balances, maintain accurate delivery and payment records • Accounts Payable: Enter and code bills and vendor acknowledgments, print and mail checks weekly • Accounting support for Head of Operations Benefits • Health Insurance (medical coverage for full-time employees) • 401(k) with company match • Paid Time Off: 5 days PTO per year • Company holidays off (paid after 2 years of employment) • Professional development opportunities • Friendly, supportive, and fast-paced team environment Ideal Candidate Traits • Detail-oriented, organized, and self-motivated • Excellent communicator — clear, respectful, and professional • Comfortable juggling multiple priorities • Strong tech skills and adaptability • High level of discretion and trustworthiness with financial and personnel information Qualifications • Experience in office admin and bookkeeping • QuickBooks Online expertise • Proficient in Excel, Google Workspace, and general business software How to Apply Email your resume and a brief cover letter to accounts@designerwindowsupply.com with the subject line: "Application – Administrative Assistant & Bookkeeper"