Decca Consulting LLC

Compensation

Full Description

Job Description: Your Day to Day Administrative & Organization Support: Manage senior leaders’ individual calendars and team event/meeting calendars for the Enterprise Technology division, including proactively managing potential conflicts and coordinating logistics. Schedule and arrange associated logistics for meetings and events like workshops, lunch & learns, etc. Arrange travel, file expense reports, and ensure compliance with company systems, processes, and policies. Proactively maintain inventory and order office and event supplies to ensure availability and readiness. Optimize communications by maintaining distribution lists Project & Performance Support: Ensure and help coordinate timely company-wide administrative efforts, including compliance training, goal setting, performance check-ins, business continuity planning, etc. Develop and maintain dashboards, scorecards, and reports that help track individual, team, and project success metrics, in partnership with program and project managers. Research, experiment, and help the team adopt new and innovative workforce productivity tools such as virtual conferencing, virtual collaboration, virtual tours, GenAI, etc. Create, organize, and maintain a Teams/file management and file sharing system, structure, and process for the collection, storage, and access of presentations, files, spreadsheets, and media for all projects. Engagement & Culture Building: Help plan agendas, conduct surveys, coordinate meetings, and facilitate culture-building initiatives. Plan and organize periodic volunteer and community engagement opportunities and activities for the team. Support team events such as the summer outing and annual awards ceremony. Assist in planning, scheduling, and co-facilitating education programs for the Enterprise Technology. Support and coordinate job posting, recruiting, interviewing, hiring, and onboarding of new associates. We’re Looking for: Bachelor’s degree preferred. Minimum of 2+ years of administrative or business support experience. Proficiency and/or ability to quickly ramp up in: Productivity tools (MS Outlook, Word, Excel, PowerPoint, etc.) Conferencing systems (eg. MS Teams, Zoom, etc.); Collaboration capabilities (e.g., Mural/Miro/Figma, etc.); Project tools (e.g., MS Project, Kanban, Jira, etc.); People & Travel systems (e.g., WorkDay, Concur, etc.) Strong organizational and time management skills, with the ability to balance multiple priorities. High level of responsiveness and ability to build trusted relationships with colleagues and stakeholders. Professionalism, tact, and strong interpersonal skills to navigate matrixed organizational structures. Ability to problem-solve in real-time and work effectively under pressure. Initiative and ability to work independently with minimal supervision. Attention to detail and a high degree of accuracy in all tasks. Excellent written and verbal communication skills. Flexible work from home options available.