D&B Engineers and Architects PC

Compensation

Full Description

Overview: D&B Engineers and Architects is hiring a Marketing Department Administrative Assistant. D&B delivers thoughtful, high-quality design and engineering solutions for public and private clients. Our marketing team supports business development, proposal production, brand consistency, and event/program coordination across our practice areas. We’re looking for a reliable, detail-oriented Marketing Department Administrative Assistant to keep our team organized and moving forward. D&B offers flexible hours and a unique environment, particularly well-suited for those wishing to learn, grow, and evolve into well-rounded professionals. Come join a team of other passionate, hardworking employees and become part of a friendly, dynamic, and fast-paced environment. Responsibilities: You’ll be the operational backbone of the marketing group, handling administrative and coordination tasks so proposal coordinators can focus on strategy, compliance, and creative work. Typical duties include: • Serve as the primary administrative support for the marketing department (calendar management, meeting coordination, data entry, digital file management, executing documents for proposals). • Manage department inboxes, and routing of client RFP/Q opportunities. • Assist with proposal assembly: document control, downloading & uploading to portals, addendum checks and distribution. • Maintain marketing asset library: project photos, resumes, templates, and contact lists. • Coordinate events/conferences collateral, and career fair logistics (registrations, shipments, materials). • Support CRM upkeep: data entry, list hygiene, and running basic reports. • Help with ad hoc marketing tasks: printing, local proposal delivery, etc. Qualifications: • Bachelor’s degree in business, marketing or other closely related discipline is preferred. • 3-5 years of experience in business, marketing or other closely related discipline in the A/E/C industry. • Strong organizational skills and ability to manage multiple priorities with tight deadlines. • Proficient with Microsoft Office (Word, Excel, PowerPoint) Adobe Suite is a plus. (We will train if needed) • Comfortable learning CRM (Unanet) and file-management systems (Egnyte). • Excellent written/verbal communication and attention to detail. • Team player with a positive attitude and professional demeanor when interacting with project teams and clients. • Ability to lift/move marketing materials and boxes on occasion. Schedule: Monday through Friday Salary Range: $52,000 – $72,800 Benefits: • Employer 401 K contributions • Health, dental and vision coverage • Compensated time off and holiday pay • Short/Long term disability coverage • Life insurance • Flex spending Program