DanceOne

Compensation

Full Description

Job Title: Financial Analyst – Venue & Production Cost Budgeting & Forecasting (Salary range: USD 75,000 - 80,000) Company Overview DanceOne is the industry leader in live events, dance conventions, and large-scale touring productions. We partner with hundreds of venues annually and execute complex, high-volume productions that require best-in-class financial planning, tight cost controls, and consistent forecasting accuracy. We are seeking a Financial Analyst who will own budgeting, forecasting, and financial oversight for venue and production costs across our nationwide event portfolio. Position Summary The Financial Analyst – Venue & Production Cost Budgeting & Forecasting will be responsible for building and maintaining event-level budgets, analyzing venue and production contracts, forecasting cash needs, and partnering with Operations, Production, and Venue teams to ensure cost discipline and financial accuracy. This role sits within FP&A and is directly responsible for enhancing financial visibility into event profitability, production margins, and cash flow timing associated with live event execution. Key Responsibilities Budgeting & Forecasting (Primary Focus) • Build event-level budgets for venue rental, A/V, staging, labor, freight, décor, security, hotel blocks, F&B minimums, and other production-related costs. • Forecast event-level and portfolio-level venue & production spend by week, month, and season. • Maintain forecasting models ensuring accurate timing of payments and accruals. • Develop annual budget inputs in partnership with Event Planning, Production Management, and Finance leadership. • Incorporate historical comps, contractual terms, and trends to improve forecasting accuracy. Contract Review & Financial Impact Analysis • Review venue, production, and supplier contracts to identify: • rental rates, discounts, rebates • labor obligations (union and non-union) • service charges, minimums, and penalties • cancellation/attrition clauses • Summarize key financial terms and provide decision-ready insights to leadership. • Validate that vendor/venue invoices match contractual terms. Expense Tracking, Reporting & Variance Analysis • Track all venue and production invoices against approved budgets. • Own actual-vs-budget reporting at the event, brand, and portfolio level. • Build and maintain dashboards for event cost performance, highlighting drivers of variance. • Partner with Accounting to support timely accruals and month-end close for venue/production costs. Cash Flow Forecasting & Payment Planning • Forecast cash outflows related to venue deposits, production advances, and supplier payments. • Build monthly and seasonal cash flow projections for Production & Venue spend. • Partner with vendors and venues to align on payment schedules and ensure timely disbursement. Management Reporting & Decision Support • Prepare and deliver recurring financial reports for senior leadership. • Produce executive-level presentations summarizing cost trends, risk areas, and recommendations. • Conduct scenario analysis to support decisions on event routing, venue selection, and production investments. Process Improvement & Cost Optimization • Recommend improvements to budgeting templates, forecasting logic, and reporting tools. • Identify cost-saving opportunities across vendors, venues, and production workflows. • Support development of standardized financial playbooks for venue and production management. Ad Hoc Analysis • Support special projects such as pricing analysis, production cost benchmarking, and vendor evaluation. • Conduct deep-dive financial studies on cost categories, margin impacts, or operational efficiency. Qualifications Required • Bachelor’s degree in Finance, Accounting, Economics, or related field. • 2–4+ years of experience in FP&A, event finance, production finance, or cost analysis. • Strong financial modeling skills (Excel required; FP&A tools preferred). • Experience analyzing contracts and converting terms into budgets and forecasts. • Ability to interpret complex financial data with strong attention to detail. • Excellent communication skills and comfort working cross-functionally. • Proven ability to manage multiple deadlines in a fast-paced live-event or entertainment environment. Preferred • Experience in the live-event, touring, entertainment, venue operations, or production industries. • Knowledge of NetSuite, Ramp, or similar ERP/finance systems. • Experience with Planful or similar FP&A tools • Prior experience in budgeting for labor-intensive and variable-cost environments. • Familiarity with union labor rules, production schedules, and venue cost structures. Competencies • High analytical rigor • Strong financial judgment • Ability to partner with operators • Problem-solving mindset • Commitment to accuracy and continuous improvement • Ability to translate numbers into actionable recommendations Why This Role Matters Live events require precise cost control and forecasting discipline. This position plays a critical role in ensuring DanceOne maximizes event profitability, avoids budget overruns, and maintains financial clarity across hundreds of venue and production engagements each year. Texting Privacy Policy and Information: • Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. • No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. • Message frequency will vary depending on the application process. • Msg & data rates may apply. • OPT out at any time by texting "Stop".