DanceOne

Compensation

Full Description

Job Title: Financial Analyst – Venue & Production Cost Budgeting & Forecasting Company Overview DanceOne is the industry leader in live events, dance conventions, and large-scale touring productions. We partner with hundreds of venues annually and execute complex, high-volume productions that require best-in-class financial planning, tight cost controls, and consistent forecasting accuracy. We are seeking a Financial Analyst who will own budgeting, forecasting, and financial oversight for venue and production costs across our nationwide event portfolio. Position Summary The Financial Analyst – Venue & Production Cost Budgeting & Forecasting will be responsible for building and maintaining event-level budgets, analyzing venue and production contracts, forecasting cash needs, and partnering with Operations, Production, and Venue teams to ensure cost discipline and financial accuracy. This role sits within FP&A and is directly responsible for enhancing financial visibility into event profitability, production margins, and cash flow timing associated with live event execution. Key Responsibilities Budgeting & Forecasting (Primary Focus) Build event-level budgets for venue rental, A/V, staging, labor, freight, décor, security, hotel blocks, F&B minimums, and other production-related costs. Forecast event-level and portfolio-level venue & production spend by week, month, and season. Maintain forecasting models ensuring accurate timing of payments and accruals. Develop annual budget inputs in partnership with Event Planning, Production Management, and Finance leadership. Incorporate historical comps, contractual terms, and trends to improve forecasting accuracy. Contract Review & Financial Impact Analysis Review venue, production, and supplier contracts to identify: rental rates, discounts, rebates labor obligations (union and non-union) service charges, minimums, and penalties cancellation/attrition clauses Summarize key financial terms and provide decision-ready insights to leadership. Validate that vendor/venue invoices match contractual terms. Expense Tracking, Reporting & Variance Analysis Track all venue and production invoices against approved budgets. Own actual-vs-budget reporting at the event, brand, and portfolio level. Build and maintain dashboards for event cost performance, highlighting drivers of variance. Partner with Accounting to support timely accruals and month-end close for venue/production costs. Cash Flow Forecasting & Payment Planning Forecast cash outflows related to venue deposits, production advances, and supplier payments. Build monthly and seasonal cash flow projections for Production & Venue spend. Partner with vendors and venues to align on payment schedules and ensure timely disbursement. Management Reporting & Decision Support Prepare and deliver recurring financial reports for senior leadership. Produce executive-level presentations summarizing cost trends, risk areas, and recommendations. Conduct scenario analysis to support decisions on event routing, venue selection, and production investments. Process Improvement & Cost Optimization Recommend improvements to budgeting templates, forecasting logic, and reporting tools. Identify cost-saving opportunities across vendors, venues, and production workflows. Support development of standardized financial playbooks for venue and production management. Ad Hoc Analysis Support special projects such as pricing analysis, production cost benchmarking, and vendor evaluation. Conduct deep-dive financial studies on cost categories, margin impacts, or operational efficiency. Qualifications Required Bachelor’s degree in Finance, Accounting, Economics, or related field. 2–4+ years of experience in FP&A, event finance, production finance, or cost analysis. Strong financial modeling skills (Excel required; FP&A tools preferred). Experience analyzing contracts and converting terms into budgets and forecasts. Ability to interpret complex financial data with strong attention to detail. Excellent communication skills and comfort working cross-functionally. Proven ability to manage multiple deadlines in a fast-paced live-event or entertainment environment. Preferred Experience in the live-event, touring, entertainment, venue operations, or production industries. Knowledge of NetSuite, Ramp, or similar ERP/finance systems. Experience with Planful or similar FP&A tools Prior experience in budgeting for labor-intensive and variable-cost environments. Familiarity with union labor rules, production schedules, and venue cost structures. Competencies High analytical rigor Strong financial judgment Ability to partner with operators Problem-solving mindset Commitment to accuracy and continuous improvement Ability to translate numbers into actionable recommendations Why This Role Matters Live events require precise cost control and forecasting discipline. This position plays a critical role in ensuring DanceOne maximizes event profitability, avoids budget overruns, and maintains financial clarity across hundreds of venue and production engagements each year. Texting Privacy Policy and Information: Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Message frequency will vary depending on the application process. Msg & data rates may apply. OPT out at any time by texting "Stop".