County of Riverside

Compensation

Full Description

This recruitment is ONLY open to current Department of Public Social Services employees, including temporary employees on assignment to the Department. The County of Riverside's Department of Public Social Services (DPSS), Employee Success Center (DESC), is seeking a qualified Administrative Services Supervisor to oversee the Workforce Services Unit in Riverside. The Administrative Services Supervisor will manage a team of approximately six, including Administrative Services Analysts and Administrative Services Assistants. The Workforce Services Unit is responsible for human resource functions, which include reviewing and submitting Position Request Forms (PRFs), preparing job offer details for submission to the County of Riverside's Human Resources Department, processing temporary promotions and 8D salary adjustments, and handling preboarding tasks and documents for new hires, internal promotions, and transfers. Additionally, the team will coordinate Live Scans, process Gen 30s and TAP orders, and monitor and track the department's Position Control Numbers (PCNs). The team will also create and process ServiceNow tickets and update department identification numbers in PeopleSoft. The most competitive candidates will have prior experience with NeoGov's Online Hiring Center (OHC) module, Laserfiche, and PeopleSoft, specifically performing functions related to human resource business processes. The department seeks candidates with direct experience in the County of Riverside's hiring and recruitment process. At this time, the position has the opportunity for a hybrid telework schedule based on business need, however job expectations, at times may require in person interaction. Telework may change at any time and you will be expected to report to the office. Meet the Team! The County of Riverside Department of Public Social Services is comprised of employees who work collectively and in partnership with community-based organizations to serve the needs of the community. • Plan, supervise and conduct studies of administrative and operational activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow, and space utilization. • Coordinate the preparation of a division or unit budget; analyze need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; make recommendations for the transfer of funds; review financial data on an on-going basis to ensure conformance with established guidelines. • Recommend and establish contract forms and procedures; monitor adherence to contract terms; may research availability and applicability of grant funding. • Direct office service units such as duplication service, communications service, supply room, central files, information units, and the coordination of building maintenance services. • Develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; coordinate the publication and dissemination of procedures. • Review present and pending legislation to determine effect on departmental operations and programs; participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions. • Direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of a variety of professional, administrative and clerical support tasks. OPTION I Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Experience: Two years of professional experience in an administrative capacity, which must include a minimum of one year of journey level experience. OPTION II Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) Experience: Four years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of two years of journey level experience. ALL OPTIONS Knowledge of: The principles and practices of public and/or business administration; principles and practices of organizational analysis, fiscal management, budget preparation and control and contract monitoring and personnel management; principles and practices of supervision. Ability to: Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize, train, supervise and evaluate the work of others; prepare clear and concise reports. Other Requirements License/Certificate: Possession of a valid California Driver’s License is required. What’s Next? Only Department of Public Social Services Applicants Considered This recruitment is ONLY open to current Department of Public Social Services employees, including temporary employees on assignment to the Department/Agency. OUTSIDE APPLICANTS ARE NOT ELIGIBLE FOR THIS JOB. For questions regarding this recruitment Contact Danilo Lozano at DaLozano@rivco.org with any questions regarding this recruitment.