Cornell Univ (NYS Colleges & Exper Sta)

Compensation

Full Description

If you thrive on managing complex schedules, coordinating high-impact events, and keeping teams connected and informed, this is an opportunity to contribute to a mission-driven organization doing work at the intersection of climate policy and labor objectiveness. About the Climate Jobs Institute The Climate Jobs Institute at Cornell University’s ILR School is guiding New York’s and the nation’s transition to a strong, equitable, and resilient clean energy economy that tackles the climate crisis, creates high-quality union jobs, which cultivates and develops inclusive and equitable working relationships. Through cutting-edge policy research, deep relationships with on-the-ground partners, and innovative training and education programs, the Institute provides the information that policymakers, the labor and environmental movements, industry leaders and others need to navigate this historic transition to a zero-carbon economy. The Climate Jobs Institute serves as the academic and educational partner to the Climate Jobs National Resource Center, providing research, policy and educational support to coalitions of unions in numerous U.S. states. The Climate Jobs Institute studies the labor and employment impacts of climate change and the transition to clean energy and develops worker-and-equitable centered climate policy for U.S. states and cities. CJI’s research includes developing energy, emissions and labor profiles for U.S. states, analyzing the efficacy of state climate policy and programs, examining and calculating the job creation impacts of various climate policies, and identifying best practices for accelerating climate action, high-quality union job creation and equitable working relationships. Much of CJI’s research is used to help labor unions develop a positive and proactive vision for addressing climate change and differences. CJI engages in academic research focused on advancing working conditions in clean energy sectors, fostering high-quality job creation through clean energy investments, and supporting best practices for equitable transitions. About the Position We are seeking a highly organized, detail-oriented, and collaborative Administrative Assistant C04- CJI Leadership Team Administrative Assistant to provide comprehensive support to the Institute’s Executive Director, leadership team, and program staff. This role is essential to ensuring smooth day-to-day operations, event coordination, and communication for projects that address climate change and build an inclusive workforce. This position is located in New York, NY, within the ILR School located at 570 Lexington Avenue. Requires some flexibility in work hours, including occasional evenings or Saturdays with advance notice, for special event support. Key Responsibilities for Success Executive Support & Calendar Management – Manage complex scheduling for the Executive Director, prioritizing requests and coordinating across multiple stakeholders and time zones. Logistics & Event Coordination – Plan and execute workshops, trainings, and conferences; arrange facilities, prepare materials, and provide on-site assistance to ensure seamless delivery. Document & Communications Excellence – Prepare, proofread, and edit reports, presentations, and internal/external communications, ensuring clarity, quality, and accessibility. Technical & Project Tracking – Utilize Microsoft Office, Salesforce, Canva, and other tools to track program activities, compile data, and maintain efficient workflows. Fiscal & Operational Administration – Process reimbursements, expense reports, purchase orders, and inventory management; coordinate with facilities/IT as needed. Top Success Factors (What We’re Looking For) Proven experience supporting senior leadership with complex calendar management. Skilled in coordinating travel, meetings, and events that involve multiple partners/vendors. Strong written communication and editing skills with a keen eye for detail. Proficiency with Microsoft Office Suite and operational platforms (Salesforce, Canva, Qualtrics). Ability to thrive in fast-paced, collaborative environments and adapt to evolving priorities. Experience modeling values that support inclusion, belonging, and wellbeing. Minimum Qualifications Associate’s degree and a minimum of two to four years of relevant experience in an office setting or equivalent combination. Proven ability to successfully manage multiple tasks while working simultaneously under pressure within a fast-paced office environment, meeting required deadlines. Ability to work independently to anticipate and solve problems and to take direction from others. Experience incorporating the perspectives of multiple communities. Ability to take initiative and be a proactive team member. Demonstrated ability to exercise discretion and independent judgment. Must have outstanding organizational skills. Excellent Outlook calendar skills, including coordination of complex meetings. Advanced Microsoft Word, PowerPoint, and Excel skills, including Google Workspace and Adobe PDF functionality. Excellent written and verbal communication skills, including the ability to prepare presentation materials. Strong proofreading and editing skills and experience in taking meeting minutes. Research, writing, proofreading, and editing skills are necessary. Ability to work with multiple programs, projects, and Institute Extension Associates and staff. Requires flexibility in work hours, including occasional evenings or Saturdays with advance notice, for special event support. Experience modeling values that support inclusion, belonging, and wellbeing. Preferred Qualifications Bachelor’s degree strongly preferred. Minimum of five to six years of experience in an office setting, preferably in higher education. Familiarity with virtual meetings, presentations, and webinars using Zoom. Proficiency with social media platforms, including other social media platforms as needed by the department. Experience with Salesforce or similar Customer Relationship Management systems. Experience in proofreading and editing technical and scientific papers in the social sciences. Prior experience with event planning. Knowledge of survey software. Experience with and knowledge of the labor movement, worker’s organizations, social justice, leadership development, human rights, adult education and or social science. Why Join Us Play a pivotal role in advancing climate and labor initiatives in New York and across the nation. Collaborate with an energetic, mission-driven team passionate about equity, sustainability, and workforce development. More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu and Climate Jobs Institute at https://www.ilr.cornell.edu/climate-jobs-institute Salary per CWA non-exempt bargaining unit contract $35.25 per hour. ILR School appreciates employees by providing the opportunity for a 3:2 campus-to-home hybrid schedule. Candidate Introduction Calls will begin the week of October 23, 2025. Cornell appreciates employees with great rewards & benefits: Cornell provides great benefits that include educational benefits, access to a plethora of wellness programs, employee discounts with local and national retail brands, health care options to choose from, generous paid leave provisions and superior retirement contributions. Cornell understands that different individuals have different needs and concerns regarding salary, benefits, and rewards. That's why we’ve created a comprehensive and flexible program to meet your needs. For more information click here. Apply Today: Submit your resume and a cover letter to demonstrate how your past experiences and achievements show you can successfully meet the key responsibilities in support of the Climate Jobs Institute’s mission. University Job Title: Administrative Assistant C04 Job Family: Communication Wkrs of America Level: C04 Pay Rate Type: Hourly Pay Range: Refer to Union Pay Rates Link Below Remote Option Availability: Hybrid Company: Contract College Contact Name: Brenda Herrling Contact Email: blp27@cornell.edu Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607) 255-2242, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2025-10-10 Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City. We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including employee wellness, workshops, childcare and adoption assistance, parental leave and flexible work options.