Core Industrial Maintenance LLC

Compensation

Full Description

Description Administrative Assistant We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity. Key Responsibilities: · Provide administrative support to management and staff · Prepare, organize, and maintain documents, spreadsheets, reports, and digital files · Assist with job-related paperwork, work orders, purchase orders, and service logs · Coordinate communication between office personnel and field technicians · Process incoming and outgoing emails, phone calls, shipments, and deliveries · Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking · Manage schedules, appointments, and calendars · Maintain office supplies and equipment · Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials · Perform additional administrative duties as needed to support daily operations Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence. Requirements Skills and Qualifications: · High school diploma or equivalent required; associate degree preferred · 1-3 years of prior administrative or office support experience · Proficient in Microsoft Office Suite (Word, Excel, Outlook) · Experience using QuickBooks · Strong organizational and time-management skills · Excellent written and verbal communication skills · Ability to manage multiple priorities and meet deadlines · Demonstrated ability to work independently and collaboratively within a team · High attention to detail and accuracy Preferred Skills and Qualifications: · Experience working in industrial maintenance, construction, or service-based industries · Familiarity with work-order systems, business software, or accounting programs · Ability to multitask effectively and adapt to shifting priorities Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.