Core Industrial Maintenance

Compensation

Full Description

The Administrative Assistant will be responsible for ensuring the smooth and efficient operation of daily office functions. This role requires a high level of professionalism, strong organizational capabilities, and the ability to manage multiple priorities in a dynamic environment. The successful candidate will provide support to management, field personnel, and customers while upholding the company’s standards of service and integrity. Key Responsibilities • Provide administrative support to management and staff • Prepare, organize, and maintain documents, spreadsheets, reports, and digital files • Assist with job-related paperwork, work orders, purchase orders, and service logs • Coordinate communication between office personnel and field technicians • Process incoming and outgoing emails, phone calls, shipments, and deliveries • Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking • Manage schedules, appointments, and calendars • Maintain office supplies and equipment • Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials • Perform additional administrative duties as needed to support daily operations Qualifications • High school diploma or equivalent required; associate degree preferred • Prior administrative or office support experience - Minimum of 1–3 years (experience in industrial or construction environments is a plus) • Proficient in Microsoft Office Suite (Word, Excel, Outlook) • Experienced using QuickBooks • Strong organizational and time-management skills • Excellent written and verbal communication skills • Ability to manage multiple priorities and meet deadlines • Demonstrated ability to work independently and collaboratively within a team • High attention to detail and accuracy Preferred Skills • Experience working in industrial maintenance, construction, or service-based industries • Familiarity with work-order systems, business software, or accounting programs • Ability to multitask effectively and adapt to shifting priorities Job Type: Full-time Pay: $20.00 - $24.00 per hour Expected hours: 40 per week Benefits: • 401(k) matching • Dental insurance • Flexible schedule • Flexible spending account • Health insurance • Health savings account • Life insurance • Paid time off • Vision insurance Work Location: In person