Confidential

Compensation

Full Description

About the Role We are seeking an experienced Office Manager / Accounts Payable Lead to join our residential remodeling and construction company and play a central role in supporting financial operations, office management, and project coordination.This is a visible and trusted position that works directly with ownership, project mangers, clients, and vendors to ensure accuracy, organization, and operational continuity across multiple active construction projects. The role combines financial discipline, operational leadership, and office coordination helping projects move forward smoothly, professionally, and efficiently. This Is Not an Admin assistance Role We are hiring an operational anchor - a leadership seat inside the company. We need a high-level Office Manager who can own financial workflows, compliance systems, and contract administration with precision and discipline. This position is designed to grow with the company and can evolve into a Director of Operations as we scale. If you are capable of building systems, developing your role as the company grows, protecting project margins, and helping scale a disciplined and well-run organization, we would love to speak with you. Competitive compensation DOE. Performance-based growth path available.Who We Are We are a leading remodeling, design-build company focused on high-quality renovations and long-term client relationships. Our work combines craftsmanship, thoughtful design, and strong communication to deliver exceptional remodeling experiences. We value professionalism, accountability, teamwork, and continuous improvement while maintaining a collaborative environment where people genuinely enjoy working together. What You’ll Do - Financial Operations & Accounts Payable • Review, approve, and code invoices by project • Process vendor payments and manage client receivables • Maintain organized open and paid invoice records • Manage recurring company expenses (utilities, insurance, subscriptions, etc.) • Track job costs and support project financial accuracy • Assist with month-end close preparation • Support year-end 1099 preparation with accounting partners • Coordinate closely with external bookkeepers and accountants What You’ll Do - Office & Operations Management • Serve as the primary point of contact for day-to-day office operations • Maintain company systems, documentation, and workflows • Support proposal preparation and contract administration • Coordinate scheduling, inspections, meetings, and internal communication • Maintain project documentation, contracts, and change orders • Support onboarding logistics and HR administration • Track insurance, bonding, and subcontractor compliance • Ensure the office operates smoothly, professionally, and efficiently • Act as a liaison between ownership, design teams, project management, and clients Who We’re Looking For - Are You the Right Fit? We want someone who: • Wants to help a growing company become more organized, efficient, and scalable • Naturally takes ownership and prevents details from falling through the cracks • Enjoys building systems and improving processes • Communicates confidently with clients, vendors, and leadership • Can manage multiple priorities without losing accuracy • Has strong integrity does what they say they will do • Is proactive, solution-oriented, and dependable • Wants long-term growth within a company, not just a job We are looking for an organizational leader who keeps operations aligned and moving forward. Required Qualifications • 2+ years Accounts Payable or office management experience (construction or remodeling strongly preferred) • Experience supporting office operations or serving in an Office Manager role • Familiarity with job-cost accounting environments • QuickBooks experience (preferred) • Experience in remodeling, construction, or homebuilding industry (required) • Strong written and verbal communication skills • Highly organized with strong follow-through • Professional, discreet, and trustworthy • Comfortable working independently while collaborating closely with leadership Software Experience (Preferred): • JobTread • QuickBooks or similar accounting systems You May NOT Be a Good Fit If… • You prefer narrowly defined responsibilities and do not enjoy wearing multiple hats • Difficult conversations with clients or vendors affect your professionalism • You require constant supervision or step-by-step direction • You struggle to prioritize in a fast-moving environment • You are uncomfortable taking initiative or ownership Work Schedule • Full-time (5 days per week) • In-person role in Bellevue • Schedule flexibility available Why Join Us • Work in a supportive family-owned company with strong values • Be part of a leadership-driven team shaping the company’s future • Play a meaningful role in scaling a respected remodeling business • Clear growth path toward operations leadership Compensation & Growth • Competitive compensation DOE • Performance-based growth opportunities • Long-term leadership pathway as company scales Job Type: Full-time Pay: $30.00 - $35.00 per hour Expected hours: 30 – 40 per week Benefits: • Paid time off Work Location: In person