Confidential

Compensation

Full Description

Executive Administrative Assistant (Confidential) Specialty Medical Practice A specialty medical practice is seeking an experienced Executive Administrative Assistant to support the CEO, HR Manager, and VP of Operations. The ideal candidate is highly organized, exercises sound judgment, and can manage multiple priorities while handling confidential information with discretion. Job Type: Full-time, onsite Schedule: Monday–Friday, 9:00 AM–5:30 PM (flexibility required) Pay: $27–$34 per hour, based on experience Responsibilities: • Provide high-level administrative support to multiple senior executives • Manage executive calendars, schedule meetings, and coordinate logistics • Prepare presentations, reports, and spreadsheets • Order and manage office and medical supplies for multiple locations • Track vendor contracts, service agreements, and maintenance schedules • Coordinate offsite meetings and events • Assist with special projects and operational initiatives • Provide HR administrative support, including onboarding assistance, background and reference checks, and uniform inventory coordination • Provide backup support for facility and equipment maintenance across multiple locations Qualifications: • High school diploma required; college coursework preferred • 6+ years of executive-level administrative experience • Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams) • EMR experience a plus • Healthcare or medical office experience a plus • Knowledge of confidentiality and discretion standards • Strong written and verbal communication skills • Excellent organizational skills with the ability to prioritize and manage frequent interruptions Benefits: • Health, dental, and vision insurance • Voluntary benefit options • 401(k) retirement plan • Paid time off (PTO) Job Type: Full-time Pay: $27.00 - $34.00 per hour Expected hours: 40 per week Benefits: • 401(k) • Dental insurance • Employee discount • Flexible spending account • Health insurance • Health savings account • Life insurance • Paid time off • Referral program • Vision insurance Application Question(s): • Do you have experience working in a medical office setting? • Do you have experience providing high-level administrative support to multiple executives simultaneously? • Do you have experience ordering medical supplies? Work Location: In person