Confidential Company

Compensation

Full Description

A consulting firm specializing in event production is seeking a highly organized, detail-driven Meeting & Event Coordinator to join its collaborative team. This is an excellent opportunity for a strong administrative professional who enjoys balancing structured support work with creative and digital projects in a fast-paced environment. Location: Remote Hours: Monday–Friday, 9:00 AM–5:00 PM Compensation: $65,000–$85,000 base salary, dependent on experience About the Role The Meeting & Event Coordinator plays a vital role in the firm’s day-to-day operations, providing comprehensive administrative support while assisting with digital communications, webinars, and marketing initiatives. This role is ideal for someone who is 100% comfortable owning administrative responsibilities and is energized by adding a creative layer to their work. Success in this position requires exceptional organization, attention to detail, and the ability to juggle multiple priorities in a fast-moving environment. Key Responsibilities Administrative Support • Provide day-to-day administrative support to management and event teams • Manage calendars, meetings, correspondence, and document preparation • Assist with event logistics, registrations, and attendee/member communications • Maintain databases, CRM records, and organized filing systems • Support member management and respond to event and registration inquiries • Liaise with vendors, suppliers, stakeholders, and association members Digital Marketing & Communications Support • Design and update email marketing materials using Canva in line with brand guidelines • Prepare and distribute email campaigns for events, member communications, and initiatives • Assist with social media scheduling and basic content creation • Support website updates, including event listings and content edits • Manage and organize digital assets (templates, images, brand materials) • Track and report on basic engagement metrics (email open rates, clicks, social engagement) Event & Association Support • Support marketing and promotion of meetings, webinars, and conferences • Assist with both virtual and onsite event execution as needed • Prepare marketing and event collateral (programs, banners, digital signage, etc.) • Support post-event communications, follow-ups, and reporting Skills & Experience • Proven experience in an administrative, coordinator, or office support role • Hands-on experience using Canva for marketing or communications materials • Familiarity with email marketing platforms (Mailchimp, Constant Contact, or similar) • Strong written communication skills and exceptional attention to detail • Highly organized, proactive, and comfortable managing multiple priorities • Confident using Microsoft Office and Google Workspace • Interest or experience in events, associations, or digital marketing is a strong plus