Colorado Technical University

Compensation

Full Description

The Administrative Assistant - Nursing provides comprehensive administrative and operational support to the Dean, College Leadership, and Clinical Team. This role is integral to the coordination of academic, clinical, and accreditation-related activities, ensuring smooth communication and efficient processes across the College. PRINCIPAL DUTIES & RESPONSIBILITIES * Provide high-level administrative assistance to the Dean, College Leadership, and Clinical Team. * Manage calendars, meeting requests, email inboxes, and phone communications to ensure timely and effective information flow. * Generate and manage professional correspondence including letters, memos, emails, faxes, and meeting minutes. * Perform additional administrative duties as assigned, maintaining efficiency and discretion with minimal supervision. Academic & Clinical Coordination * Assist with faculty and student communications, including announcements, reminders, and coordination of academic and clinical events. * Support onboarding and documentation processes for leadership, faculty, preceptors, and adjunct instructors. * Maintain current clinical site lists and upload student clinical documentation to appropriate repositories. * Coordinate logistics for College meetings, labs, and events (e.g., Accreditation visits, Colorado Lab, Town Hall, Clinical Meet & Greet). * Inventory, order, and maintain lab supplies and equipment. Compliance & Accreditation * Support College affairs related to accreditation alignment, Board of Nursing requirements, and affiliate partner compliance. * Assist with the Affiliation Agreement process * Ensure documentation and all communications align with FERPA and HIPAA regulations. Data & Reporting * Create, maintain, and manage College repositories and databases. * Collect, enter, and compile data for various reports and reporting systems. * Develop and prepare reports to support College initiatives, meetings, and performance metrics. * Retrieve and maintain student files in accordance with institutional policies. Professional Development * Maintain a commitment to ongoing professional development. * Participate in continuing education opportunities relevant to the role. Other Duties * Assist with travel logistics for College personnel and guests. * Perform other duties as assigned to support the mission and operations of the College QUALIFICATIONS Education and Experience * Associate’s Degree * At least 2 years experience in an administrative assistant or similar role  * Bachelor’s degree - Preferred * Knowledge of clinical documentation software - Preferred * 5 Years experience in administrative assistant or similar role - Preferred * Experience in academic or healthcare administration - Preferred SKILLS & COMPETENCIES * Proficiency in Microsoft Office Suite, database management, and communication platforms. * Ability to function with minimal supervision * Able to follow oral and written directions * Ability to communicate clearly to diverse audience of students, faculty and staff, as well as the general public * Must have written communication skills to create edit and proofread business correspondence and reports.