Collabera

Compensation

Full Description

Daily Responsibilities: We are searching for a Recruitment Coordinator who will be responsible for ensuring the smooth execution of recruitment processes across the organization. This position is responsible for managing interview scheduling, generating offer letters, and coordinating onboarding activities. Additional duties may include assisting with candidate sourcing. In this role, you will support a dynamic Talent Acquisition (TA) team of recruiters and serve as the backbone of the team – ensuring an exceptional candidate experience, maintaining data accuracy, and helping to drive process efficiency within a fast-paced environment. What will you do? Interview Scheduling & Coordination • Manage complex interview scheduling across time zones and regions • Coordinate virtual and in-person interviews ensuring timely communication with interview team and candidates • Serve as the primary point of contact for candidates and business leaders during the interview stage Offer Letter Generation • Generate and distribute offer letters using Workday or other HRIS platforms within service level agreement timelines Pre-Employment & Onboarding • Stay informed and provide updates on pre-employment steps (background checks, welcome email, etc.) ensuring timely completion leading up to candidate start date • Coordinate onboarding logistics, streamlining new hire communication, and other pre-employment procedures as needed • Act as the liaison between new hires and internal stakeholders to ensure a smooth Day 1 experience Team and Process Support • Partner with the TA Recruiters to manage candidate workflows and requisition support • Contribute to process improvement initiatives across TA Operations Candidate Sourcing & Pipeline Support • Assist recruiters in proactively sourcing candidates using job boards, LinkedIn, and internal databases such as Phenom • Conduct initial resume screens and shortlist candidates when needed and maintain accurate records in the applicant tracking system (ATS) What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it? • Proficiency with ATS and HRIS tools (Workday, Phenom) Must-have Skills/Experiences and/or Education, certifications, qualifications, designations: Dealbreakers (i.e. education/type of degree? Certifications? Years of experience etc.) • Bachelor’s degree and 2+ years of experience in recruitment coordination or HR support, preferably in financial services • Proven ability to manage high volume interview scheduling with multiple stakeholders • Proficiency with ATS and HRIS tools (Workday, Phenom) Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations: • Creating and Updating SOP’s • Proven ability to problem solve and find efficiencies Intake Questions Please Complete Soft Skills: • Strong organizational and time management skills with keen attention to detail • Ability to manage multiple priorities effectively • Excellent interpersonal, written and verbal communication • Positive attitude and collaborative, no tasks too small mindset